Executive Assistant & Operations Specialist

Abbott; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Abbott Singapore is seeking an Executive Assistant & Operations Specialist to provide high-level administrative, operational, and communications support across APAC. This role demands proactive problem-solving, meticulous calendar management, travel coordination across time zones, and preparation of executive-level materials.

The successful candidate will partner with the APAC Ethics & Compliance Officer, drive operational excellence, and ensure compliant, efficient regional processes in a

Qualifications

• Minimum 8–10 years of experience in executive support, operations, or a similar senior administrative role.
• High attention to detail and ability to manage multiple priorities independently.
• Proficiency in modern office tools and digital collaboration platforms.
• Highly proactive, resourceful, and adaptable with strong judgment and discretion.
• High School Diploma / GED required.
• Additional certifications or training in Business Administration or Compliance preferred.
• Knowledge acquired from several years of experience or specialist training in a particular area.
• Ability to work independently and make sound decisions when resolving problems.

Responsibilities

• Serve as a trusted partner to the APAC Ethics & Compliance Officer, ensuring seamless day-to-day operations.
• Manage complex calendars, travel arrangements, and high-level meeting coordination across multiple time zones.
• Prepare executive-level documents, presentations, and reports with precision and professionalism.
• Oversee office operations and regional administrative processes, ensuring compliance and operational excellence.
• Act as a communications liaison, supporting internal messaging and stakeholder engagement.
• Analyze complex information requests, identify trends, and provide insights to support strategic decision-making.
• Anticipate needs, solve problems proactively, and adapt processes to deliver results efficiently.
• Execute highly complex or specialized work independently while applying standards and adapting processes to resolve challenges.

Skills

Executive support

Operations coordination

Calendar management

Stakeholder communication

Discretion/judgment

Education

High School Diploma / GED

Business Administration or Compliance training

Tools

Office tools

Digital collaboration platforms

Job description

JOB DESCRIPTION:

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:

• Career development with an international company where you can grow the career you dream of.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

As the Executive Assistant & Operations Specialist, you will provide exceptional administrative, operational, and communications support across the APAC region. This is a pivotal role for a proactive professional who thrives in a fast-paced, dynamic environment and is passionate about driving efficiency and enabling leadership impact.

What You’ll Do

• Serve as a trusted partner to the APAC Ethics & Compliance Officer, ensuring seamless day-to-day operations.
• Manage complex calendars, travel arrangements, and high-level meeting coordination across multiple time zones.
• Prepare executive-level documents, presentations, and reports with precision and professionalism.
• Oversee office operations and regional administrative processes, ensuring compliance and operational excellence.
• Act as a communications liaison, supporting internal messaging and stakeholder engagement.
• Analyze complex information requests, identify trends, and provide insights to support strategic decision-making.
• Anticipate needs, solve problems proactively, and adapt processes to deliver results efficiently.
• Execute highly complex or specialized work independently while applying standards and adapting processes to resolve challenges.

Requirements

• Minimum 8-10 years of experience in executive support, operations, or a similar senior administrative role.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities independently.
• Proficiency in modern office tools and digital collaboration platforms.
• Highly proactive, resourceful, and adaptable with strong judgment and discretion.
• High School Diploma / GED required.
• Additional certifications or training in Business Administration or Compliance preferred.
• Knowledge acquired from several years of experience or specialist training in a particular area.
• Ability to work independently and make sound decisions when resolving problems.

Location

This position is based in Singapore.

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at https://www.abbott.com, on Facebook at https://www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

OEC Office of Ethics and Compliance

LOCATION:

Singapore > Singapore : DUO Tower

WORK SHIFT:

Standard

TRAVEL:

Not specified

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)