Executive Assistant & Operations Specialist

Abbott Laboratories Pte Ltd; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

Abbott Laboratories Pte Ltd in Singapore seeks an Executive Assistant & Operations Specialist to deliver exceptional administrative and operational support across the APAC region. You will partner with the APAC Ethics & Compliance Officer to coordinate calendars, travel, and high-level meetings, preparing professional reports and facilitating cross-functional communications.

The role requires 8–10 years of senior admin experience, strong organization, and discretion.

Qualifications

• Minimum 8-10 years of executive support or senior admin experience.
• Strong organizational skills with ability to multi-task.
• Proficiency with modern office tools and collaboration platforms.

Responsibilities

• Serve as trusted partner to APAC Ethics & Compliance Officer.
• Manage complex calendars and travel across time zones.
• Prepare executive-level documents, presentations, and reports.
• Oversee regional administrative processes for compliance and efficiency.
• Act as communications liaison supporting internal messaging.
• Analyze information requests and provide strategic insights.
• Anticipate needs and adapt processes to deliver results.
• Execute highly complex work independently with discretion.

Skills

Executive support

Operations support

Calendar management

Travel coordination

Communication liaison

Problem solving

Discretion

Education

High School Diploma

Business Admin / Compliance cert (preferred)

Tools

Microsoft 365

Microsoft Teams

Zoom

Job description

JOB DESCRIPTION:

Abbott is a global healthcare leader, creating breakthrough science to improve people's health. We're always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:

• Career development with an international company where you can grow the career you dream of.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

As the Executive Assistant & Operations Specialist, you will provide exceptional administrative, operational, and communications support across the APAC region. This is a pivotal role for a proactive professional who thrives in a fast-paced, dynamic environment and is passionate about driving efficiency and enabling leadership impact.

What You'll Do

• Serve as a trusted partner to the APAC Ethics & Compliance Officer, ensuring seamless day-to-day operations.
• Manage complex calendars, travel arrangements, and high-level meeting coordination across multiple time zones.
• Prepare executive-level documents, presentations, and reports with precision and professionalism.
• Oversee office operations and regional administrative processes, ensuring compliance and operational excellence.
• Act as a communications liaison, supporting internal messaging and stakeholder engagement.
• Analyze complex information requests, identify trends, and provide insights to support strategic decision-making.
• Anticipate needs, solve problems proactively, and adapt processes to deliver results efficiently.
• Execute highly complex or specialized work independently while applying standards and adapting processes to resolve challenges.

Requirements

• Minimum 8-10 years of experience in executive support, operations, or a similar senior administrative role.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities independently.
• Proficiency in modern office tools and digital collaboration platforms.
• Highly proactive, resourceful, and adaptable with strong judgment and discretion.
• High School Diploma / GED required.
• Additional certifications or training in Business Administration or Compliance preferred.
• Knowledge acquired from several years of experience or specialist training in a particular area.
• Ability to work independently and make sound decisions when resolving problems.

Location

This position is based in Singapore.

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at https://www.abbott.com, on Facebook at https://www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

OEC Office of Ethics and Compliance

LOCATION:

Singapore > Singapore : DUO Tower

WORK SHIFT:

Standard

TRAVEL:

Not specified

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)