Executive Assistant & Operations Specialist

1152 Abt Labs Singapore Private Ltd; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Abbott is seeking an Executive Assistant & Operations Specialist to deliver executive support across the APAC region from Singapore. The role requires managing calendars, travel, and high-level meetings, while producing precise reports and presentations for senior leadership.

You will oversee regional administrative processes, ensure compliance, and act as a communications liaison to internal stakeholders. The position demands initiative, discretion, and strong problem-solving in a fast-paced

Qualifications

• Minimum 8-10 years of experience in executive support, operations, or a similar senior administrative role.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities independently.
• Proficiency in modern office tools and digital collaboration platforms.
• Highly proactive, resourceful, and adaptable with strong judgment and discretion.
• Knowledge from several years of experience or specialist training in a particular area.

Responsibilities

• Serve as a trusted partner to the APAC Ethics & Compliance Officer, ensuring seamless day-to-day operations.
• Manage complex calendars, travel arrangements, and high-level meeting coordination across multiple time zones.
• Prepare executive-level documents, presentations, and reports with precision and professionalism.
• Oversee office operations and regional administrative processes, ensuring compliance and operational excellence.
• Act as a communications liaison, supporting internal messaging and stakeholder engagement.
• Analyze complex information requests, identify trends, and provide insights to support strategic decision-making.
• Anticipate needs, solve problems proactively, and adapt processes to deliver results efficiently.
• Execute highly complex or specialized work independently while applying standards and adapting processes to resolve challenges.

Skills

Executive support

Operations coordination

Calendar management

Travel arrangements

Document preparation

Communication liaison

Problem solving

Discretion

Attention to detail

Multitasking

Education

High School Diploma / GED

Business Administration or Compliance certifications preferred

Job description

JOB DESCRIPTION: Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology. Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to: Career development with an international company where you can grow the career you dream of. A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity As the Executive Assistant & Operations Specialist, you will provide exceptional administrative, operational, and communications support across the APAC region. This is a pivotal role for a proactive professional who thrives in a fast-paced, dynamic environment and is passionate about driving efficiency and enabling leadership impact.

What You’ll Do

• Serve as a trusted partner to the APAC Ethics & Compliance Officer, ensuring seamless day-to-day operations.
• Manage complex calendars, travel arrangements, and high-level meeting coordination across multiple time zones.
• Prepare executive-level documents, presentations, and reports with precision and professionalism.
• Oversee office operations and regional administrative processes, ensuring compliance and operational excellence.
• Act as a communications liaison, supporting internal messaging and stakeholder engagement.
• Analyze complex information requests, identify trends, and provide insights to support strategic decision-making.
• Anticipate needs, solve problems proactively, and adapt processes to deliver results efficiently.
• Execute highly complex or specialized work independently while applying standards and adapting processes to resolve challenges.

Requirements

• Minimum 8-10 years of experience in executive support, operations, or a similar senior administrative role.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities independently.
• Proficiency in modern office tools and digital collaboration platforms.
• Highly proactive, resourceful, and adaptable with strong judgment and discretion.
• High School Diploma / GED required.
• Additional certifications or training in Business Administration or Compliance preferred.
• Knowledge acquired from several years of experience or specialist training in a particular area.
• Ability to work independently and make sound decisions when resolving problems.

Location This position is based in Singapore.

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life.

Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at https://www.abbott.com, on Facebook at https://www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

The base pay for this position is N/A In specific locations, the pay range may vary from the range posted.

JOB FAMILY: Administrative Support DIVISION: OEC Office of Ethics and Compliance LOCATION: Singapore > Singapore : DUO Tower ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: Not specified MEDICAL SURVEILLANCE: Not Applicable SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

Abbott is about the power of health. For more than 135 years, Abbott has been helping people reach their potential — because better health allows people and communities to achieve more. Whether it’s next-generation diagnostics, life-changing devices, science-based nutrition, or novel reformulations, we are advancing some of the most innovative and revolutionary technologies in healthcare, helping people live their best lives through better health. The people of Abbott come to work each day with relentless energy, enthusiasm and a promise to enhance the health and well-being of millions of people. They push the boundaries to help manage and treat some of life’s greatest health challenges. We invite you to explore opportunities at Abbott, to see if your talents and career aspirations may fit with our openings.

An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce.

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