Executive Secretary, Corporate Office

Keppel Data Centres; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Keppel Data Centres in Singapore seeks an Executive Secretary to provide high-level, strategic secretarial and administrative support to the Corporate Office, enabling effective management of executive priorities, governance, and stakeholder engagements, with discretion and professionalism.

You will manage a highly complex calendar, prepare board papers and executive briefings, coordinate international travel, and act as a trusted gatekeeper to the leadership team, driving efficient

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, or a related discipline.
• 8–10 years’ experience in a senior executive secretary or executive assistant role, preferably supporting CEO/C-suite leadership.
• Experience supporting board-level administration and governance processes is highly preferred.
• Strong organisational, planning, and time-management skills with meticulous attention to detail.
• Excellent written and verbal communication skills.
• High level of integrity, confidentiality, and professionalism.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools.
• Ability to manage multiple priorities independently in a fast-paced environment.

Responsibilities

• Executive Office & Strategic Support: provide comprehensive secretarial support to the Corporate Office, including managing a highly complex calendar.
• Anticipate priorities and align schedules to support strategic objectives and critical business decisions.
• Prepare, review, and quality-check correspondence, presentations, board papers, and executive briefings to a high standard.
• Act as a trusted gatekeeper to the Corporate office, exercising sound judgment in prioritising requests and managing access.
• Handle highly sensitive and confidential matters with integrity and discretion.
• Stakeholder & Communication Management: liaison between Corporate office and internal/external stakeholders, including senior management, regulators, partners, and clients.
• Facilitate clear communication flow between the Corporate office and business units.
• Coordinate high-level engagements and events, including leadership meetings and town halls.
• Office & Priority Management: monitor deadlines and deliverables arising from meetings and correspondence, ensure timely follow-up.
• Identify improvements to administrative processes to enhance efficiency.
• Travel & Engagement Planning: coordinate complex international and local travel arrangements and briefings.
• Support preparation for external engagements, conferences, and key events.
• Project & Ad-hoc Support: assist CEO-led strategic initiatives and cross-functional projects.

Skills

Calendar management

Executive communication

Discretion & governance

Education

Bachelor's degree in Business Administration/Management

Diploma in related discipline

Tools

Microsoft Office

Job description

Job Description

The Executive Secretary provides high-level, strategic secretarial and administrative support to the Corporate Office, enabling the effective management of executive priorities, stakeholder engagements, and organisational governance. The role requires exceptional discretion, executive maturity, and the ability to operate within a complex, fast-paced, and matrix environment while supporting enterprise-level decision making.

Key Responsibilities

• Executive Office & Strategic Support
• Provide comprehensive and proactive secretarial support to the Corporate Office, including managing a highly complex and dynamic calendar.
• Anticipate priorities and align schedules to support strategic objectives and critical business decisions.
• Prepare, review, and quality-check correspondence, presentations, board papers, and executive briefings to the highest standard.
• Act as a trusted gatekeeper to the Corporate office, exercising sound judgment in prioritising requests and managing access.
• Handle highly sensitive and confidential matters with professionalism, integrity, and discretion.
• Stakeholder & Communication Management
• Serve as a key liaison between the Corporate office and internal/external stakeholders, including senior management, board members, regulators, partners, and clients.
• Facilitate clear and efficient communication flow between the Corporate office and business units.
• Manage and coordinate high-level engagements, including leadership meetings, town halls, and external events.
• Office & Priority Management
• Monitor deadlines, key deliverables, and commitments arising from executive meetings and correspondence.
• Ensure timely follow-up and coordination across multiple stakeholders to drive execution.
• Identify and implement improvements to administrative processes to enhance efficiency and effectiveness.
• Travel & Engagement Planning
• Coordinate complex international and local travel arrangements, including itineraries, logistics, and briefing materials.
• Support preparation for external engagements, conferences, and key organisational events.
• Project & Ad-hoc Support
• Provide administrative and coordination support for CEO-led strategic initiatives and cross-functional projects.
• Assist in preparing executive communications, presentations, and corporate announcements.

Key Requirements & Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, or a related discipline.
• Minimum 8-10 years’ experience in a senior executive secretary or executive assistant role, preferably supporting CEO/C-suite leadership.
• Experience supporting board-level administration and governance processes is highly preferred.
• Strong organisational, planning, and time-management skills with meticulous attention to detail.
• Excellent written and verbal communication skills.
• High level of integrity, confidentiality, and professionalism.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools.
• Ability to manage multiple priorities independently in a fast-paced environment.

Key Competencies

• Executive maturity and presence
• Strong judgment and confidentiality
• Stakeholder and relationship management
• High accountability and follow-through
• Ability to navigate complex, multi-stakeholder environments
• Proactive and solution-oriented mindset

Job Requirements

Please refer to above job description for more details.

BUSINESS SEGMENT

Connectivity

PLATFORM

Operating Division