Executive/ Assistant Manager, HR

BW LPG; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

BW LPG in Singapore is seeking a hands-on HR & Workplace Experience professional to deliver employee engagement initiatives, manage HR operations, and support cross-functional projects across the organisation.

You will work closely with employees, managers, and external partners to ensure smooth HR processes, office services, event logistics, and a positive workplace experience while upholding operational excellence.

Qualifications

• Diploma or degree in HR, Business Administration or related field
• 3–6 years of relevant experience in HR, employee engagement, workplace/office administration
• Entry-level candidates with strong potential and a keen interest in HR and workplace experience are welcome to apply.
• Strong organizational and coordination skills with attention to detail
• Ability to manage multiple stakeholders and priorities effectively
• Good written and verbal communication skills
• Proactive, resourceful, and able to work independently when required
• Proficient in Microsoft Office (PowerPoint, Excel, Word)

Responsibilities

• Ownership and coordination of the Employee Engagement Survey
• Plan and coordinate employee engagement and workplace initiatives that enhance the overall employee experience, including company events, team-building activities, and other employee activities.
• Coordinate event logistics, vendors, communications, and administrative arrangements to ensure smooth execution of employee initiatives.
• Partner with BW Group Facilities and external vendors on office maintenance, workplace services, office improvements, and facilities-related matters.
• Oversee office supplies and workplace services, including pantry, stationery, printing facilities, travel arrangements, and other administrative requirements.
• Act as the Office Crisis Management Lead and emergency preparedness initiatives.
• Manage day-to-day HR operations and employee administration, including onboarding, offboarding, employee movements, HR documentation, records, and HR-related queries.
• Coordinate HR vendor services and contracts, ensuring timely renewal, service delivery, and payment.
• Support HR systems and process improvements, including migration to new HRIS and other HR operational initiatives.
• Support cross-functional HR, workplace, and business initiatives, working closely with internal stakeholders and external partners to deliver projects effectively.
• Identify opportunities to improve HR and workplace processes, service delivery, and employee experience.
• Provide operational and ad-hoc support to the HR team and undertake other responsibilities as assigned by the reporting manager.

Education

Diploma or degree in HR, Business Administration or related field

Tools

Microsoft Office

Job description

COMPANY DESCRIPTION

BW LPG is the world’s leading owner and operator of LPG vessels, owning and operating a fleet of more than 50 Very Large Gas Carriers (VLGCs) with a total carrying capacity of over 4 million CBM. With five decades of operating experience in LPG shipping, an in-house LPG trading division and investment in onshore LPG infrastructure, BW LPG offers trusted and reliable services to source and deliver LPG to customers. Delivering energy for a better world – more information about BW LPG can be found at https://www.bwlpg.com.

BW LPG is associated with BW Group, a leading global maritime company involved in shipping, floating infrastructure, deepwater oil & gas production, and new sustainable technologies. Founded in 1955 by Sir YK Pao, BW controls a fleet of over 450 vessels transporting oil, gas and dry commodities, with its 200 LNG and LPG ships constituting the largest gas fleet in the world. In the renewables space, the group has investments in solar, wind, batteries, and water treatment.

RESPONSIBILITIES

Role Overview

The role supports the effective delivery of employee engagement and workplace experience initiatives, HR operations, and business projects across the organisation. Working closely with employees, managers, internal stakeholders, and external vendors, the incumbent ensures smooth HR and workplace operations while contributing to key organisational initiatives. The role is hands‑on, collaborative, and service‑oriented, with a focus on delivering a positive employee experience and operational excellence.

Key Responsibilities

Employee Engagement & Workplace Experience

• Ownership and coordination of the Employee Engagement Survey
• Plan and coordinate employee engagement and workplace initiatives that enhance the overall employee experience, including company events, team‑building activities, and other employee activities.
• Coordinate event logistics, vendors, communications, and administrative arrangements to ensure smooth execution of employee initiatives.
• Partner with BW Group Facilities and external vendors on office maintenance, workplace services, office improvements, and facilities‑related matters.
• Oversee office supplies and workplace services, including pantry, stationery, printing facilities, travel arrangements, and other administrative requirements.
• Act as the Office Crisis Management Lead and emergency preparedness initiatives.

HR Operations & Employee Support

• Manage day‑to‑day HR operations and employee administration, including onboarding, offboarding, employee movements, HR documentation, records, and HR‑related queries.
• Coordinate HR vendor services and contracts, ensuring timely renewal, service delivery, and payment.
• Support HR systems and process improvements, including migration to new HRIS and other HR operational initiatives.

Projects & Business Support

• Support cross‑functional HR, workplace, and business initiatives, working closely with internal stakeholders and external partners to deliver projects effectively.
• Identify opportunities to improve HR and workplace processes, service delivery, and employee experience.
• Provide operational and ad‑hoc support to the HR team and undertake other responsibilities as assigned by the reporting manager.

QUALIFICATIONS

• Diploma or degree in HR, Business Administration or related field
• 3–6 years of relevant experience in HR, employee engagement, workplace/office administration
• Entry‑level candidates with strong potential and a keen interest in HR and workplace experience are welcome to apply.
• Strong organizational and coordination skills with attention to detail
• Ability to manage multiple stakeholders and priorities effectively
• Good written and verbal communication skills
• Proactive, resourceful, and able to work independently when required
• Proficient in Microsoft Office (PowerPoint, Excel, Word)