Executive Assistant - Insurance Brokering

ACCLAIM INSURANCE BROKERS PTE. LTD.; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

ACCLAIM INSURANCE BROKERS PTE. LTD. is seeking an Executive Assistant to provide admin support to the servicers and ensure proper documentation for every policy placed, while staying up to date with electronic filing.

Responsibilities include working with the Account Servicing team, handling Foreign Worker Bonds placement, preparing coverage summaries and COIs, and assisting with invoicing. The role requires attention to detail and teamwork in a fast-paced insurance environment.

Qualifications

• Strong attention to detail with documentation trails.
• Experience in insurance broking preferred.
• Willingness to obtain CGI exam if not yet held.
• Able to work in a team and support servicers.

Responsibilities

• Work with the Account Servicing team to ensure proper documentation trail for placed policies.
• Independently handle Foreign Worker Bonds placement.
• Prepare coverage summary, cover note, COI, and enclosure letters.
• Assist invoicing for the Account Servicing Team and file documents electronically.
• Update expiry list and policy renewal status.
• Assist in preparing marketing materials and renewal data.
• Maintain strong follow-up and documentation trails.
• Support a team of colleagues with attention to detail.

Skills

Attention to detail

Team collaboration

Follow-up skills

Documentation management

Communication

Education

Certificate of General Insurance (CGI)

Job description

Job Description & Requirements

The Executive Assistant is required to provide admin support to the team of servicers and ensure proper documentation for each policy placed and be up to date with all electronic filing matters.

Responsibilities

• Work closely with the Account Servicing team and ensure proper documentation trail when policies are placed.
• Able to handle Foreign Worker Bonds placement independently.
• Prepare coverage summary, cover note, Certificate of Insurance, enclosure letters etc.
• Assist with the invoicing for the Account Servicing Team. Ensure all correspondences and documentations are electronically filed in the company's documentation storage systems.
• Update expiry list for the department you are handling and policy renewal status
• Assist in preparation of marketing materials and renewal data.
• Ideal to have Certificate of General Insurance (If candidate does not have CGI at point of joining, it is encouraged that the candidate takes up the exam if candidate is identified to have potential)
• Have good follow up skills and documentation trail.
• Ideal to have experience from insurance broking companies.
• Eye for detail and able to work in a team environment supporting a team of colleagues.