Executive Assistant (Global Pharmaceutical & Medical Device MNC)

WILSONHCG SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global Pharmaceutical & Medical Device MNC is looking for an experienced Executive Assistant in Singapore to provide high-level administrative support to senior leadership. The role requires a person who is detail-oriented, capable of managing calendars, travel, and meetings. Candidates should have at least 10 years of experience, including 5 years in a similar position, and be proficient in Mandarin. Key responsibilities include coordinating travel, managing expenses, and supporting meetings. This is an opportunity to work in a fast-paced environment.

Qualifications

• Minimum 10 to 12 years of relevant experience, including at least 5 years in an Executive Assistant role.
• Highly organized, independent, and meticulous with strong attention to detail.
• Able to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support including diary management and meeting scheduling.
• Coordinate domestic and international travel arrangements as well as visa applications.
• Support internal and external meetings with logistics arrangements and materials.

Skills

Travel coordination

Calendar management

Expense management

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft PowerPoint

Fluent in Mandarin

Education

Diploma in Business Administration

Job description

Title: Executive Assistant (Global Pharmaceutical & Medical Device MNC)

Location: Singapore

About the role

Our client is a global Pharmaceutical & Medical Device MNC seeking for an experienced Executive Assistant to provide high-level administrative and operational support to senior regional leadership. This role requires a proactive, detail-oriented professional who is comfortable managing calendars, travel, meetings, and confidential information in a fast-paced regional environment.

Key Responsibilities

• Provide comprehensive administrative support, including calendar and diary management and meeting scheduling
• Coordinate domestic and international travel arrangements as well as visa applications
• Support internal and external meetings, not limiting to logistics arrangements, materials, and video conferencing setup where needed
• Liaise with other international offices and other cross functional stakeholders
• Manage expense claims, receipt tracking, and support vendor payment processes
• Support ad hoc administrative tasks and projects as required

Requirements

• Diploma in Business Administration or related discipline preferred
• Minimum 10 to 12 years of relevant experience, including at least 5 years in an Executive Assistant or similar role
• Strong experience in travel coordination, logistics, and expense management
• Proficient in Microsoft Word, Excel, and PowerPoint
• Proficient in Mandarin to support regional stakeholders
• Highly organized, independent, and meticulous, with strong attention to detail
• Able to handle confidential information with discretion and professionalism.
• As the role involves active engagements with Greater China market, ability to converse in Mandarin would be highly preferred

Interested? Here’s what to do next

Please apply to the role with a recent copy of your CV. We will be in touch once we review your profile for suitability.

If you have any questions on this role, or are looking to explore job opportunities generally, please reach out to the poster of this role.

Singapore Employment Agency Personnel No.: R22105959

Singapore Employment Agency License No.: 16S8069

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