Executive Assistant and Facility Management (1-Year Contract)

Danone Specialized Nutrition (Singapore) Private Limited; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Danone Specialized Nutrition (Singapore) Private Limited in Singapore seeks an Executive Assistant and Facility Management professional. You will support multiple managers across Singapore, coordinate calendars, budgets, travel, and expenses, and oversee facilities with a focus on a safe, hybrid-friendly work environment.

You will partner with governance and regional teams, handle confidential information, manage vendor relationships, and drive process improvements to enhance the employee

Qualifications

• Minimum of 3-5 years’ experience in an MNC environment in either facilities management or EA roles preferred.

Responsibilities

• Coordinate and manage calendars for Singapore-based managers.
• Plan and manage the budget for the team.
• Process purchase orders, book travel itineraries and expense claims.
• Provide team support for travel arrangements and expense approvals.
• Organize department events and regional meetings and ad hoc meetings as required.
• Serve as primary contact for workplace operations, facilities and vendors.

Skills

Time management

Stakeholder management

Organizational skills

Communication

Adaptability

Attention to detail

Digital savviness

Job description

The Executive Assistant and Facility Management role needs to work across a multitude of Global and Regional functional teams with the ambition to be a collaborative business partner. This role will coordinate and manage scheduling and teams, prepare and organize important and strategic materials and meetings for the managers assigned and overseeing and/or coordinating to ensure that all building services are monitored closely and available for use when required.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the needs of the various managers. The role must interact seamlessly and with a professional demeanour across a broad range of individuals including members of the Governance Team, Board of Directors, and other internal and external stakeholders. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Executive Assistance

• Providing assistant support to multiple manages based in Singapore
• Dedicated, timely and accurate management of calendar and local, regional and global team meetings
• Responsible for the planning and management of the budget for the team
• Support in timely management and processing of purchase orders, book travel itineraries and expense claims
• Providing Team support for travel arrangements & expense claim approvals
• Logistical organization of department events, activities, regional team meetings, conventions and any other ad hoc meetings whenever required
• Adhoc support to managers and the team as required (IT issues, general queries etc)

Facility Management

• Act as the primary point of contact for workplace operations, facilities, vendors, building management, and employee-facing services.
• Partner with workplace service providers to create a safe, welcoming, sustainable, and employee-centric work environment.
• Drive continuous improvements to workplace facilities and services to enhance the overall employee experience and support hybrid ways of working.
• Manage workplace and facilities budgets effectively while ensuring service excellence and value creation.

To be successful in this role, you will need…

The following technical skills and experience:

• Minimum of 3-5 years’ experience in an MNC environment in either facilities management or EA roles preferred

These soft skills:

• Strong planning and organizational skills
• Good partner management & communication in an international environment
• Meticulous & strong attention to detail
• Digitally savvy
• Problem-solving abilities
• Adaptable, flexible in navigating ambiguity
• Positive attitude and eagerness to learn and go the extra mile
• At ease in uncertain and dynamic environments
• Ability to handle pressure and multi-tasking

Focus on development – your way

With a suite of learning opportunities and a strong focus on in-role development, your line manager will work closely with you to help unlock your career ambitions within Danone. Working here you will enjoy a fast-paced, complex environment, which is packed with opportunities for the entrepreneurial spirit. You’ll work with some of the best-known brands in the world, such as evian, Dumex and Aptamil, and we absolutely guarantee that you can just be yourself.

Our values

We live by our core ‘HOPE’ values – H is for Humanism, as people are at the heart of everything we do. O is for Openness, welcoming new ideas from the world we live in. P is for Proximity, as we believe that building close relationships leads to better understanding and trust. E is for Enthusiasm, for those who are as passionate as we are about bringing health through food to as many people as possible.

Diversity and Inclusion is deeply embedded in Danone's DNA, representing our core values and beliefs. We embrace diversity as a driving force for positive change, nurturing an inclusive workplace where every individual is valued.

Join our movement for a healthier world. One Planet One HealthBY YOU. For more information about Danone, our divisions and culture, please visit careers.danone.com.

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