Executive Assistant & Administrative Coordinator

MEXC; Singapore; On-site; SGD 40,000 - 62,000; Full time

Job summary

MEXC, a global cryptocurrency exchange, is seeking a proactive PA cum Admin to support our senior management and ensure smooth day-to-day operations in Singapore. You will coordinate internal and external meetings, arrange business travel, prepare expense documentation, manage office tasks, and assist with ad-hoc projects.

Fluency in Chinese is a must to liaise with Chinese counterparts and maintain confidential information with discretion.

Qualifications

• 3–5 years of experience in Personal Assistant, Executive Assistant, Office Administration, or related roles.
• Fluent Chinese is a must to liaise with Chinese counterparts.
• Previous experience supporting senior management or executives
• Strong attention to detail and ability to handle confidential information.
• Ability to multitask and prioritize work effectively in a fast-paced environment.
• Proactive, responsible and service-oriented personality

Responsibilities

• Provide comprehensive administrative and personal support to senior management.
• Coordinate internal and external meetings, including meeting rooms and required materials.
• Arrange business travel, flights, accommodation, transportation, and itineraries.
• Handle daily office administration and general administrative tasks.
• Support office facilities and maintenance-related matters.
• Assist with management expense claims, invoices, reimbursements, and payment-related documentation.
• Maintain accurate records of administrative expenses and supporting documents.
• Support management with ad-hoc projects and business-related assignments.
• Handle urgent and time-sensitive assignments professionally and efficiently.

Skills

Fluent Chinese

Executive support

Attention to detail

Multitasking

Proactive attitude

Job description

MEXC, a global cryptocurrency exchange, is seeking a proactive PA cum Admin to support our senior management and ensure smooth day-to-day operations in Singapore. You will coordinate internal and external meetings, arrange business travel, prepare expense documentation, manage office tasks, and assist with ad-hoc projects.

Fluency in Chinese is a must to liaise with Chinese counterparts and maintain confidential information with discretion.