Regional Admin Manager

MEXC Global; Singapore; On-site; SGD 90,000 - 140,000; Full time

Job summary

MEXC Global is seeking an experienced Regional Admin Lead to oversee administrative operations across multiple countries and offices in the region. The role ensures standardized policies, cost efficiency, and smooth office management.

You will manage facilities, vendor contracts, budgeting, travel, and cross-functional collaboration with HR, Finance, Legal, IT, and Security. Leadership across regional teams is essential to drive service excellence.

Qualifications

• 7+ years of experience in Administration, Office Management, Facilities Management, or a related function.
• Fluent Chinese to liaise with Chinese counterparts.
• Experience managing administrative operations across multiple countries or offices.
• Previous experience leading or managing an Admin/Office Management team.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong experience in vendor management, budgeting, procurement, and contract negotiation.

Responsibilities

• Lead regional Administrative Operations across multiple countries/offices and establish standardized policies.
• Manage office facilities, maintenance, and workplace services to ensure safety and efficiency.
• Oversee vendor selection, contract negotiations, and SLA compliance with Finance and Legal alignment.
• Develop and manage the regional administration budget and cost controls.
• Coordinate regional travel arrangements and support business events and activities.
• Lead Regional Admin/Office Management teams and foster a service-oriented culture.
• Collaborate with HR, Finance, Legal, IT, Security, and other teams on cross-functional matters.

Skills

Administration

Office Management

Vendor management

Budgeting

Contract negotiation

Leadership

Job description

About This Job

MEXC

Location: Singapore

Work Mode: On-site

Industry: Technology, Information and Media, Financial Services, Capital Markets

Job Description

About MEXC

Founded in 2018, MEXC is a global cryptocurrency exchange serving millions of users worldwide. We are committed to building a secure, efficient, and accessible platform for digital asset trading.

MEXC is known for offering some of the lowest trading fees in the market, deep liquidity across a wide range of assets, and fast access to trending tokens. Our platform provides a comprehensive suite of services including spot trading, derivatives, staking, and other digital asset products designed for both retail and institutional users.

Built on high-performance infrastructure and a user-first philosophy, MEXC delivers fast execution, strong market depth, and a seamless trading experience for global users.

At MEXC, we believe the best platforms are built through constant improvement and open collaboration. We value direct communication, practical thinking, and individuals who take ownership of their ideas. Teams are encouraged to share insights, challenge assumptions, and contribute to how the platform evolves.

As the digital asset industry continues to evolve, we remain focused on innovation, transparency, and global expansion while building a trusted platform for the next generation of financial technology.

We are looking for an experienced Regional Admin Lead to oversee administrative operations across multiple countries and offices within the region.

This role will be responsible for ensuring smooth, efficient, and cost-effective office and administrative operations while maintaining consistent standards across locations.

Core responsibilities

Regional Administrative Operations

Lead and oversee day-to-day administrative operations across multiple countries/offices.Establish and maintain standardized administrative policies, procedures, and workflows across the region.Ensure offices are properly equipped, organized, and operated efficiently.Coordinate administrative support for new office openings, office relocations, expansions, and closures.Identify operational gaps and implement process improvements to enhance efficiency.

Office & Facilities Management

Manage office facilities, workplace services, maintenance, security, cleaning, utilities, and other office-related services.Coordinate office renovation, fit-out, repair, and maintenance projects.Ensure compliance with local office safety, building, and facility requirements.Monitor office space utilization and recommend improvements based on business needs.Manage office supplies, equipment, furniture, access cards, and other workplace assets.

Vendor & Contract Management

Identify, evaluate, and manage regional and local vendors and service providers.Negotiate pricing, contracts, service terms, and renewal conditions.Monitor vendor performance and ensure service quality and SLA compliance.Maintain an accurate database of administrative contracts, suppliers, and renewal schedules.Work with Finance and Legal teams on procurement, contracts, invoices, and payments.

Budget & Cost Management

Develop and manage the regional administration budget.Monitor administrative expenses and ensure spending remains within approved budgets.Identify opportunities for cost optimization and operational efficiency.Review and approve administrative expenses in accordance with company policies.Prepare regular budget and expense reports for management.

Travel & Business Support

Oversee regional business travel arrangements, accommodation, transportation, and related services.Develop and maintain travel policies and preferred vendor arrangements.Support business events, conferences, offsites, town halls, and company activities.Provide administrative support for regional management and business teams when required.

Employee & Workplace Services

Ensure employees receive efficient and professional administrative support.Coordinate onboarding and offboarding requirements related to office access, equipment, workspace, and facilities.Work closely with HR to support employee engagement activities and workplace initiatives.Manage employee welfare and workplace service programs where applicable.

Regional Team Management

Lead, manage, and develop local Admin/Office Management teams across the region.Set clear objectives, priorities, and performance expectations for team members.Develop a strong service-oriented culture within the regional administration function.Allocate resources effectively according to business requirements across different locations.

Cross-functional Collaboration

Partner closely with HR, Finance, Legal, Compliance, IT, Security, and business teams.Coordinate administrative matters involving multiple countries and legal entities.Support local regulatory, licensing, insurance, and corporate administration requirements where applicable.Provide regular updates and recommendations to regional management

Requirements

• 7+ years of experience in Administration, Office Management, Facilities Management, Workplace Operations, or a related function.
• Fluent Chinese to liaise with Chinese counterparts.
• Experience managing administrative operations across multiple countries or offices.
• Previous experience leading or managing an Admin/Office Management team.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong experience in vendor management, budgeting, procurement, and contract negotiation.

Why Join Us

• Ownership & Initiative – We encourage individuals to take initiative, lead projects, and contribute ideas that help shape how we build and improve the platform.
• Learning Culture – We regularly organize internal training programs, knowledge-sharing sessions, and learning initiatives where team members can both develop new skills and share their expertise with others.
• Ideas That Matter – New ideas are welcomed and discussed openly. Team members have a real voice in shaping which proposals move forward, and meaningful contributions are recognized and rewarded.
• Room to Grow – As a rapidly expanding global exchange, roles evolve quickly and individuals often have opportunities to expand their scope and take on greater responsibilities.
• Global Collaboration – Work with colleagues across different regions and cultures while contributing to a platform used by millions of users worldwide.