Executive Assistant

3024 The Walt Disney Company (Southeast Asia); Singapore; On-site; SGD 78,000 - 123,000; Full time

Job summary

The Walt Disney Company (Southeast Asia) is seeking an experienced Executive Assistant to provide proactive support to the Chief Counsel, APAC and the Legal team in a fast-paced, multi-time-zone environment. You will handle diary management, travel, expenses, events, and contribute to Legal Operations initiatives using AI tools.

Strong relationship management, discretion, and advanced Microsoft Office skills are essential.

Qualifications

• Extensive senior-level executive support experience with confidentiality and discretion.
• Experience in a matrixed global organization, ideally in Legal/Business Affairs.
• Experience organizing travel, meetings, agendas, papers, minutes, and executive meals.

Responsibilities

• Proactively manage diary and executive office administration for the Chief Counsel APAC.
• Coordinate internal and external meetings across time zones, including logistics and video conferencing support.
• Manage travel arrangements, itineraries, accommodation, transport, and related logistics.
• Prepare expense claims, POs, invoices, and budget information using company systems.
• Organize events and support APAC Legal Operations and broader team initiatives.

Skills

Executive support

Time management

Communication

Microsoft Office

PowerPoint

Excel

AI tools

Tools

SAP

Concur

Job description

Job Posting Title: Executive Assistant Req ID: 10158338 Job Description:

This is an office-based role in our Singapore office. Wherever you are in the amazing world of Disney, you are contributing to the stories of our iconic brands, recognised by audiences everywhere for entertainment, information and inspiration. Innovation, imagination and inclusion are at the core of Disney, defining the experience that we deliver as well as providing the foundation of our success. The scope of our business, combined with global growth and collaboration result in an inclusive employee experience characterised by continuous learning, development and achievement.

About the Role

The Executive Assistant role provides proactive executive assistant support to the Chief Counsel, APAC and the broader Legal team as needed. It enables the Chief Counsel and APAC Legal team to operate effectively in a fast-paced, multi-time-zone environment. Key responsibilities include administration, diary and meeting management, travel and expenses, event coordination, PowerPoint and Excel preparation and support for Legal Operations initiatives, including use and improvement of relevant AI systems and other tools. The role is front-facing and requires flexibility, confidentiality, initiative, discretion, and strong relationship management internally and externally.

Responsibilities

• Executive Office Administration Proactively manage the Chief Counsel’s diary, priorities, and executive office administration.
• Organize internal and external meetings across time zones, including logistics, rooms or virtual sessions, agendas, minutes, catering, and first-line video conferencing support where required.
• Resolve issues, elevate as appropriate, and liaise with senior internal and external stakeholders, EAs, and Legal Operations colleagues across APAC and globally.
• Manage travel arrangements, visitor itineraries, accommodation, transport, restaurants, meetings, entertainment, visas, couriers, and related logistics.
• Expense & Budget Management Prepare and coordinate expense claims, purchase orders, invoices, external law firm payments, and budget information, including T&E, using relevant company systems.
• Events Organize and/or coordinate team, local, regional, or all-hands events, including budgets, vendors, financial reporting, and partnership with EA communities or internal working groups for broader Company events.
• Contract Administration & Legal Operations Maintain contracts and agreements, coordinate document signing, and use online contract management tools if requested. Assist in building templates, presentations, files, training materials, and intranet content as needed.
• Other Support broader Legal team including APAC Legal Operations and APAC business projects in collaboration with internal client groups and the EA/Legal/Legal Operations network.

Requirements - Experiences

• Extensive senior-level executive support experience, including working with senior stakeholders and maintaining confidentiality and discretion.
• Experience in a matrixed global organization, ideally in Legal and/or Business Affairs. Law firm experience highly regarded.
• Experience organizing travel, workshops, meetings, agendas, papers, minutes, and executive meals.
• Experience managing first-line budgets; SAP and Concur knowledge advantageous.
• Experience of supporting a team or group of colleagues Super user understanding of relevant software packages and best practice operational systems.

Requirements - Skills

• High professional standards, integrity, confidentiality, discretion, and attention to detail.
• Strong time management, prioritization, planning, administration, organization, and project scheduling skills.
• Excellent written and verbal communication skills, including correspondence preparation.
• Flexible, proactive, self-starting, results-oriented, and comfortable working independently or collaboratively.
• Initiative essential.
• Strong relationship-building, collaboration, and influencing skills across teams, senior management, and external partners.
• Advanced Microsoft Office, PowerPoint, and Excel capability.
• Digitally savvy with an understanding and experience using AI tools.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

Job Posting Segment: APAC Legal

Primary Business: APAC Legal

Primary Job Posting Category: Executive Support

Employment Type: Full time

Primary City, State, Region, Postal Code: Singapore, Singapore

Alternate City, State, Region, Postal Code:

Date Posted: 2026-09-02

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