Executive Assistant

NAARI PTE. LIMITED; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Naari PTE. LIMITED, a global pharmaceutical company focused on women’s health, is seeking an experienced Executive Assistant to senior leadership in Singapore.

The role requires discretion, professionalism, and the ability to manage complex calendars, travel, and stakeholder coordination across multiple time zones. You will support the CEO and senior leaders with strategic initiatives, presentations, and confidential information handling.

Qualifications

• Bachelor's degree in a relevant field.
• 10+ years of EA/PA experience supporting a CEO or C-suite.
• Experience in pharmaceutical/healthcare is advantageous.
• Strong MS Office proficiency: PowerPoint, Word and Excel.
• Ability to coordinate with senior stakeholders across geographies and time zones.
• Excellent organizational skills and meticulous attention to detail.

Responsibilities

• Manage executive calendars, meetings, and priorities across time zones.
• Coordinate domestic and international travel, visas and itineraries.
• Prepare presentations, reports, dashboards and management documents.
• Support leadership in strategic initiatives and ad-hoc projects.
• Maintain confidentiality and uphold professional standards.

Skills

Executive support

Stakeholder management

Organization & multitasking

Discretion & professionalism

Proactiveness

Education

Bachelor's degree in Business Administration, Management, Commerce or related discipline

Tools

PowerPoint

Word

Excel

Job description

Role

Executive Assistant to Senior Leadership

Location

Singapore

Experience

10+ years

Reports to

CEO

About Naari

Naari is a global pharmaceutical company dedicatedexclusively to women's health , with a focus on female hormones andhealthcare solutions across different stages of a woman's life.

Naari's vision is to build a compelling women's healthniche , with a mission of providing comprehensive healthcare for women. Itscore values include Integrity, Agility, Collaboration, Efficiency,Transparency and Psychological Safety .

With a growing international footprint, includingoperations in Singapore , Naari is expanding its leadership and corporatecapabilities to support its next phase of growth.

About the Role

We are looking for a highly experienced, proactive anddiscreet Executive Assistant to provide comprehensive executive supportto senior leadership.

The role requires someone who can operate with a highdegree of independence, maturity, confidentiality and professionalism ,anticipate the needs of senior leadership and ensure seamless coordinationacross business priorities, meetings, travel and stakeholders.

The ideal candidate should be comfortable working in a fast-paced,entrepreneurial and international business environment and should possessexcellent judgment and the ability to manage competing priorities effectively.

Key Responsibilities

• Executive & Calendar Management

  • Manage the executive's calendar, meetings, appointments and priorities.
  • Schedule and coordinate internal and external meetings across different time zones.

• Travel & Logistics

  • Coordinate domestic and international travel arrangements, including flights, hotels, visas and itineraries.
  • Manage travel schedules and changes at short notice.

• Reporting & Business Support

  • Prepare presentations, reports, dashboards, trackers and other management documents.
  • Support leadership in monitoring key initiatives and strategic action points.
  • Assist with special projects, research and ad-hoc assignments as required.

• Confidentiality & Professionalism

  • Handle highly confidential business, financial, strategic and personal information with complete discretion.
  • Exercise sound judgment when dealing with sensitive matters.
  • Maintain the highest standards of professionalism and integrity.

Candidate Profile

• Bachelor's degree in Business Administration, Management, Commerce or a related discipline .
• 10+ years of relevant experience as an Executive Assistant / Personal Assistant supporting a CEO, Founder, Managing Director, Chairman or C-suite executive.
• Experience supporting senior leadership in a pharmaceutical, healthcare would be an advantage.
• Strong proficiency in MS Office - PowerPoint, Word and Excel .
• Comfortable working with senior stakeholders across different geographies and time zones.
• Strong organizational skills with exceptional attention to detail.
• Highly proactive and resourceful, with the ability to anticipate executive requirements rather than simply respond to requests.
• Strong ownership, follow-through and problem-solving ability.