Executive Assistant

Korn Ferry; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

Korn Ferry is seeking an Executive Assistant / Project Coordinator based in Singapore to support Senior Client Partners on CEO, Board and executive leadership assignments. The role involves coordinating opportunities, managing documentation, and maintaining core systems such as Searcher, Salesforce and PSA.

You'll liaise with clients, prepare proposals, manage calendars and travel, and assist with billing and business development.

Qualifications

• Five plus years supporting leaders within a professional services environment.
• Degree-level education or equivalent qualifications/administration experience.

Responsibilities

• Liaise with clients throughout the search process, building rapport with senior executives and their support teams.
• Maintain strict confidentiality with client and candidate information.
• Draft proposals, position specifications and candidate resumes with consultants and fellow EAs.
• Prepare and edit pitch decks and proposals in PowerPoint.
• Schedule and log candidate meetings; coordinate domestic and international travel and interview schedules.
• Manage Partner calendars, inboxes and a high volume of calls from clients, candidates and business development contacts.
• Review and approve monthly client billing, monitor accounts receivable, and submit expense reports via Concur.
• Support business development through research on companies, individuals and industries.

Skills

PowerPoint

MS Office

Communication

Confidentiality

Calendar management

Education

Degree-level education

Tools

Salesforce

Concur

Searcher

PSA

Job description

Korn Ferry is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance — designing structures and roles, hiring the right people, and advising on how to reward, develop and motivate them. Headquartered in Los Angeles, our 10,000+ colleagues serve clients in more than 50 countries.

Our Executive Search division is one of the largest and most experienced in the world, leading CEO, Board and executive leadership mandates for preeminent organisations across North America, Europe and Asia Pacific.

The opportunity

Based in Singapore and reporting to our Senior Client Partners, you'll join a growing team as an Executive Assistant / Project Coordinator, playing an important role on key CEO, Board and executive leadership assignments for top listed, private equity and unlisted organisations.

This is a role with genuine breadth — you'll coordinate and manage the opportunities and engagements being executed by your Senior Client Partners, monitoring process, assuring completion of internal and external documentation, and maintaining our core systems (Searcher, Salesforce and PSA).

What you'll do

• Liaise extensively with clients throughout the search process — in writing, by phone and in person — building rapport quickly with senior executives and their support teams
• Maintain the strictest confidentiality with sensitive client and candidate information
• Draft proposals, position specifications and candidate resumes alongside consultants and fellow EAs
• Prepare and edit pitch decks and proposals in PowerPoint
• Schedule, organise and log candidate meetings; coordinate domestic and international travel and interview schedules
• Manage Partner calendars, inboxes and a high volume of calls from clients, candidates and business development contacts
• Review and approve monthly client billing, monitor accounts receivable, and submit expense reports via Concur
• Support business development through research on companies, individuals and industries

What you'll bring

• Five plus years supporting leaders and senior professionals within a professional services environment
• Degree-level education or equivalent qualifications / demonstrable EA and administration experience
• Excellent PowerPoint skills and high proficiency across Microsoft Office (Outlook, Word, Excel)
• Excellent written and verbal communication, with the confidence to engage at all levels inside and outside the firm
• Strong customer focus, resilience and the ability to handle ad hoc conversations and fast-changing situations
• Highly organised, proactive, self-motivated and comfortable working without direct supervision

You’ll thrive here if you have a genuine desire to learn the "craft" of search at the highest level, a strong work ethic and sense of personal integrity, and a can-do attitude that turns ambiguity into momentum.

Why Korn Ferry

We're passionate about creating a diverse, autonomous and flexible environment where talent thrives and excellence is recognised and rewarded. You'll be empowered to share your ideas and follow them through, with exceptional training and development in every job — from your colleagues, on-the-job experience, and formal programs.

Our purpose: To enable people and organizations to exceed their potential.