Executive Administrator & Finance Ops (AR/AP) – Singapore

INSPIRE HEALTHCARE PRIVATE LIMITED; Singapore; On-site; SGD 39,000 - 45,000; Full time

Benefits offered by this job

Salary: FromS$3,500/month, depending  

Work week: 5 days, Monday to Friday

Working hours: 9:00am – 6:00pm

Bonus: 13th-month bonus

Location: Ubi,Singapore

Job summary

INSPIRE HEALTHCARE PRIVATE LIMITED is seeking an Executive Administrator to directly support the CEO and manage day-to-day AR/AP. This role serves as the CEO's right hand, coordinating with leadership, staff, clients and suppliers in a fast-paced environment.

You will handle calendar management, emails, reports, and travel; maintain financial records using Xero or QuickBooks; generate AR/AP reports; and assist with month-end close.

Qualifications

• 3–5 years' experience as a PA or Executive Assistant, ideally supporting C-level executives.
• Working knowledge of AR/AP processes and accounting software (Xero, QuickBooks).
• Diploma or degree in Business Administration or Accounting.

Responsibilities

• Provide executive support to the CEO, manage calendar, travel and communications.
• Prepare reports, presentations, letters and meeting materials for leadership.
• Handle AR: issue invoices, monitor receivables and ageing reports.
• Handle AP: process supplier invoices, payments, reconcile statements.

Skills

Executive support

Calendar management

Email & correspondence handling

Confidentiality

Multitasking

Communication

Reporting

Microsoft Excel

AR/AP knowledge

Education

Diploma or Degree in Business Administration/Accounting

Tools

Xero

QuickBooks

MS Office

Job description

INSPIRE HEALTHCARE PRIVATE LIMITED is seeking an Executive Administrator to directly support the CEO and manage day-to-day AR/AP. This role serves as the CEO's right hand, coordinating with leadership, staff, clients and suppliers in a fast-paced environment.

You will handle calendar management, emails, reports, and travel; maintain financial records using Xero or QuickBooks; generate AR/AP reports; and assist with month-end close.