Executive Administrator, Coordinator

Jobtailor; Singapore; On-site; SGD 50,000 - 68,000; Full time

Job summary

Jobtailor in Singapore is seeking an experienced administrator to manage documentation, coordinate with execution offices, and handle data entry and invoicing. The role emphasizes accuracy, organization, and strong communication across clients and internal teams.

Minimum 3-5 years in inspection, quality assurance, or certification-related roles is preferred, with proficiency in the ONLINE system and MS Office applications.

Qualifications

• Strong documentation control and reporting skills.
• Proficiency in online data management systems and MS Office applications.
• Effective communication and client-handling skills.
• Strong coordination, planning, and organizational abilities.
• High attention to detail and accuracy.
• Minimum 3-5 years of experience in inspection, quality assurance, or certification-related roles.
• Experience in client coordination, reporting, and inter-departmental or inter-branch coordination.
• Any Graduate

Responsibilities

• Implement and maintain pertinent documentation according to client requirements and mandates
• Liaise with assigned execution offices to meet client and finance reporting deadlines
• Update data in the ONLINE system
• Generate invoices
• Check subcontractor invoices and expenses for submission to Accounts and timely payment processing
• Perform additional administrative and accounting tasks assigned by the Manager
• Provide administration and clerical support
• Maintain records and ensure smooth communication between clients, surveyors, and internal teams

Skills

Documentation control

Reporting skills

Data management systems

MS Office

Client coordination

Communication

Attention to detail

Organizational abilities

Coordination skills

Education

Any Graduate

Tools

ONLINE System

MS Office Applications

Job description

• Implement and maintain pertinent documentation according to client requirements and mandates


• Liaise with assigned execution offices to meet client and finance reporting deadlines


• Update data in the ONLINE system


• Generate invoices


• Check subcontractor invoices and expenses for submission to Accounts and timely payment processing


• Perform additional administrative and accounting tasks assigned by the Manager


• Provide administration and clerical support


• Maintain records and ensure smooth communication between clients, surveyors, and internal teams

Requirements

• Strong documentation control and reporting skills


• Proficiency in online data management systems and MS Office applications


• Effective communication and client-handling skills


• Strong coordination, planning, and organizational abilities


• High attention to detail and accuracy


• Minimum 3-5 years of experience in inspection, quality assurance, or certification-related roles


• Experience in client coordination, reporting, and inter-departmental or inter-branch coordination


• Any Graduate

Core Competencies

Demonstrates strong documentation control, client coordination, and reporting skills, with proficiency in online data management systems and MS Office applications. Capable of maintaining accurate records and ensuring effective communication between clients and internal teams.

Highest-signal resume keywords

• Documentation Control


• Online Data Management Systems


• Client Coordination


• Reporting Skills


• MS Office Proficiency

Hard Skills

• Documentation Control


• Data Management


• Invoice Generation


• Expense Checking


• Administrative Support

Soft Skills

• Effective Communication


• Organizational Abilities


• Attention to Detail


• Coordination Skills

Industry Keywords

• Quality Assurance


• Inspection


• Certification

Tools & Technologies

• ONLINE System


• MS Office Applications