Executive, Administration (Maternity Cover)

CU LINES PTE. LTD.; Singapore; On-site; SGD 31,000 - 45,000; Full time

Job summary

CU Lines PTE. LTD. in Singapore is seeking a warm and professional Office Administrator to manage front desk operations and guest experiences with a 5-star service mindset.

You will coordinate meeting rooms, support onboarding, liaise with vendors, and assist with events and office improvements, ensuring a polished and brand-consistent workplace.

Qualifications

• Possess a Degree, A level, Diploma or equivalent.
• Minimum 2 years of relevant working experience.
• Well-groomed with a pleasant disposition.
• A team player with a good attitude and interpersonal skills.
• Excellent communication skills and able to provide good customer service.
• Proficient in Microsoft Office especially Power Point, Excel, Word and IT savvy.
• Good organizational and time management skills.
• Bilingual in English and Mandarin (written and spoken).

Responsibilities

• Manage the front desk and be the face and tone of CU Lines: warmly welcome visitors, clients, and partners with the poise and professionalism of a 5-star service environment.
• Manage guest experiences end-to-end, including meeting room preparation, refreshments, and post-visit follow-ups.
• Curate a polished, clutter-free, and brand-aligned reception and common area environment.
• Coordinate executive-level services such as reservations, VIP hospitality, and gift arrangements.
• Oversee day-to-day office functions including supplies procurement, pantry management, courier services, and maintenance coordination.
• Collaborate with departments to ensure new joiners receive a seamless onboarding experience (workspace setup, welcome kits, name cards, office access).
• Liaise with vendors and contractors for office upkeep, service quality, and continuous improvement.
• Assist in organising internal events and employee engagement activities, adding value to the workplace culture.
• Process and submit payment requests through the internal system in a timely manner.

Skills

Excellent communication

Customer service

Microsoft Office

PowerPoint

Excel

Word

IT-savvy

Time management

Organizational skills

Interpersonal skills

Education

Degree / Diploma or equivalent

Tools

MS Office Suite

Job description

Responsibilities:

• Workplace Experience & Hospitality
  • Manage the front desk and be the face and tone of CU Lines: warmly welcome visitors, clients, and partners with the poise and professionalism of a 5-star service environment.
  • Manage guest experiences end-to-end, including meeting room preparation, refreshments, and post-visit follow-ups.
  • Curate a polished, clutter-free, and brand-aligned reception and common area environment.
  • Coordinate executive-level services such as reservations, VIP hospitality, and gift arrangements.
• Office & Business Operations
  • Oversee day-to-day office functions including supplies procurement, pantry management, courier services, and maintenance coordination.
  • Collaborate with departments to ensure new joiners receive a seamless onboarding experience(e.g. workspace set-up, welcome kits, name cards, office access).
  • Liaise with vendors and contractors for office upkeep, service quality, and continuous improvement.
  • Assist in organising internal events and employee engagement activities, adding value to the workplace culture.
  • Process and submit payment requests through the internal system in a timely manner.
• Executive Support & Admin Excellence
  • Manage travel arrangements and logistics for visiting employees and guests.
  • Ensure timely, accurate reporting of monthly office expenses, inventory levels, and service feedback.
  • Maintain a reliable system of records and documentation for audits and tracking.
  • Identify opportunities to enhance employee experience through small, thoughtful touches across the workspace.
• Other Duties
  • Perform any other duties and responsibilities assigned by the Reporting Officer.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Possess a Degree, A level, Diploma or equivalent
• Minimum 2 years of relevant working experience. Candidates with no relevant experience may still apply.
• Well-groomed with a pleasant disposition.
• A team player with a good attitude and interpersonal skills.
• Excellent communication skills and able to provide good customer service.
• Proficient in Microsoft Office especially Power Point, Excel, Word and IT savvy.
• Good organizational and time management skills.
• Effectively bilingual in both English and Mandarin (incumbent needs to frequently communicate with English/Chinese speaking associates both verbally and in writing).