Executive (Admin) – Student Development & Alumni Relations Dept

Nanyang Polytechnic; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Nanyang Polytechnic in Singapore is seeking an Admin Executive to ensure smooth office operations within the Student Development & Alumni Relations Department. You will handle procurement, finance processing, facilities bookings, and asset tracking, while providing secretariat support to the Director and routing enquiries.

This role requires attention to detail, good communication, and proficiency in MS Office, with at least 2 years of relevant experience.

Qualifications

• Qualifications in office administration, procurement, or finance, and a minimum of 2 years of relevant experience.
• Good oral and written communication skills.
• Detail-oriented, independent, and self-motivated with good time management skills.
• A team player with good problem-solving and decision-making skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Procurement-related functions, including raising e-Cat purchases and goods receipt.
• Finance-related functions, including processing invoices and reimbursement claims, and handling student payments via Post-Secondary Education Account (PSEA) and AXS.
• Monitor and track expenditures, maintaining proper records and documentation.
• Facilities booking-related functions.
• Track fixed assets and stored items; support asset write-off and disposal.
• Maintain equipment and logistics for loan to support events and programmes.
• Front counter duties, including issuing keys, blazers, equipment, and logistics items.
• Route enquiries from students and external parties.
• Provide secretariat support to the Director, including calendar management and meeting scheduling.
• Perform other ad-hoc administrative duties as assigned.

Skills

Office administration

Procurement

Finance

Communication

Time management

Problem solving

MS Office

Tools

Microsoft Office Suite

Job description

[What the role is]

The Admin Executive plays a key role in ensuring the smooth running of office operations within the Student Development & Alumni Relations Department. This role is responsible for day-to-day office administration, including procurement, finance processing, facilities bookings, and the management of equipment and logistics loans. The incumbent also provides secretariat support to the Director and routes enquiries from students and external parties.

[What you will be working on]

• Perform procurement-related functions, including raising e-Cat purchases and goods receipt.
• Perform finance-related functions, including processing invoices and reimbursement claims, and handling student payments via Post-Secondary Education Account (PSEA) and AXS.
• Monitor and track expenditures, maintaining proper records and documentation.
• Perform facilities booking-related functions.
• Track fixed assets and stored items; support asset write-off and disposal.
• Maintain equipment and logistics (including blazers) for loan to support events and programmes.
• Perform front counter duties, including issuing keys, blazers, equipment, and logistics items.
• Route enquiries from students and external parties received via various channels.
• Provide secretariat support to the Director, including calendar management and meeting scheduling.
• Perform other ad-hoc administrative duties as assigned.

[What we are looking for]

• Qualifications in office administration, procurement, or finance, and a minimum of 2 years of relevant experience.
• Good oral and written communication skills.
• Detail-oriented, independent, and self-motivated with good time management skills.
• A team player with good problem-solving and decision-making skills.
• Proficient in Microsoft Office applications (Word, PowerPoint, Excel, Outlook, etc.).