Administration Intern

Inspiration Design International Schoolinspiration.edu.sg; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Inspiration Design International School seeks an organized and detail-oriented administrator to provide daily operational support across departments in Singapore. You will assist staff, faculty and students with administrative matters, ensuring efficient communication, documentation, and office coordination.

The role covers scheduling, records management and front desk duties, with opportunities to support campus projects and ad-hoc assignments as needed by management.

Qualifications

• Experience in administrative coordination and office management.
• Ability to handle documentation, filing and records management.
• Proficiency in Microsoft Word, Excel and PowerPoint.

Responsibilities

• Managed office supplies, equipment and inventory; coordinated restocking.
• Assisted in scheduling meetings, appointments and school events.
• Handled correspondence and internal communications; drafted emails and memos.
• Maintained filing systems, records, reports and databases.
• Performed reception duties including answering calls and greeting visitors.
• Provided administrative support to multiple departments.
• Supported campus documentation and daily operational tasks.
• Assisted with ad-hoc projects as required by management.
• Ensured smooth internal and external communication across staff and students.

Skills

Administrative Coordination

Office Management

Documentation & Filing

Microsoft Office Suite

Scheduling & Event Coordination

Customer Service

Communication Skills

Multitasking

Attention to Detail

Adaptability

Tools

Microsoft Office Suite

Job description

Job Description

Provided organised and detail-oriented administrative and operational support to ensure the smooth day-to-day functioning of the school. Assisted staff, faculty, and students with administrative matters while maintaining efficient communication, documentation, and office coordination across departments.

Key Responsibilities

1. Managed office supplies, equipment, and inventory by monitoring stock levels and coordinating restocking when required.
2. Assisted in scheduling meetings, appointments, and school events while ensuring proper coordination and logistics.
3. Handled correspondence and internal communications, including drafting emails, memos, and administrative documents.
4. Maintained and updated filing systems, records, reports, and databases to ensure accurate documentation.
5. Performed reception duties such as answering phone calls, responding to enquiries, and welcoming visitors professionally.
6. Provided administrative and clerical support to multiple departments within the school.
7. Assisted with campus documentation, record management, and operational tasks to support daily school activities.
8. Supported projects and ad-hoc assignments as required by management.
9. Ensured smooth internal and external communication across faculty, staff, and students.

Skills & Competencies

1. Administrative Coordination & Office Management
2. Documentation, Filing & Record Management
3. Microsoft Office Suite (Word, Excel, PowerPoint)
4. Scheduling & Event Coordination
5. Customer Service & Front Desk Support
6. Strong organisational and multitasking skills
7. Excellent verbal and written communication
8. Proactive problem-solving and attention to detail
9. Adaptability to varying work schedules