Executive / Admin (Part Time)

MAEK CONSULTING PTE LTD; Singapore; Hybrid; SGD 19,000 - 30,000; Part time

Job summary

MAEK CONSULTING PTE LTD is seeking a part-time administrative/training coordinator to manage admin activities for a small team, coordinate HR tasks, and support sales and training operations.

The role requires strong organisation, English communication, and proficiency with MS Office and collaboration tools. Flexible hours and hybrid work arrangement in Singapore are available.

Qualifications

• A Certificate, Diploma or Degree.
• 2+ years of administrative or training coordination experience, preferably in consulting, professional services, or education.
• Strong organisational and multitasking skills with attention to detail.
• Good written and verbal communication skills (English proficiency required).
• Proficient in MS Office and online collaboration tools (Google Workspace, Canva, Eventbrite, Zoom).
• Independent, proactive, and able to manage tasks with minimal supervision.
• Availability: 2-3 days per week, or equivalent part-time hours.

Responsibilities

• All admin activities for a SME of 15 staff.
• HR activities such as summarising claims and maintaining leave system.
• Sales activities including monitoring sales, targets, invoices, and aging.
• Establish and maintain administrative systems, databases, and documentation.
• Coordinate course materials, certificates, and records.
• Ensure compliance with internal and external training standards and requirements.
• Provide administrative and clerical support to management and training leads.
• Assist in preparing promotional materials and maintaining online course listings.
• Manage feedback collection and post-training reports.

Skills

Organisational skills

Multitasking

Communication skills

MS Office

Google Workspace

Event coordination

Proactivity

Independent work

English proficiency

Availability 2-3 days

Education

Certificate, Diploma or Degree

Tools

Google Workspace

Canva

Eventbrite

Zoom

MS Office

Job description

Key Responsibilities:

Administration

• All admin activities for a SME of 15 staff.
• HR activites such as summarise claims, maintain leave system etc.
• Sales activities such monitor sales, sales target, invoices, aging etc
• Establish and maintain administrative systems, databases, and documentation.

Documentation & Compliance

• Cordinate course materials, certificates, and records.
• Ensure compliance with internal and external training standards and requirements.

Support Functions

• Provide administrative and clerical support to management and training leads.
• Assist in preparing promotional materials and maintaining online course listings.
• Manage feedback collection and post-training reports.

Qualifications & Requirements:

• Certificate, Diploma or Degree
• At least 2 years of administrative or training coordination experience, preferably in consulting, professional services, or education sectors.
• Strong organisational and multitasking skills with attention to detail.
• Good written and verbal communication skills (English proficiency required).
• Proficient in MS Office and online collaboration tools (e.g., Google Workspace, Canva, Eventbrite, Zoom).
• Independent, proactive, and able to manage tasks with minimal supervision.
• Availability: 2-3 days per week, or equivalent part-time hours.

Preferred Attributes:

• Prior work xperience
• Knowledge event management.
• Work with other staff

Work Arrangement:

• Part-time (flexible hours, hybrid work possible).
• Location: Singapore.