Executive Admin & Operations Coordinator

GMP RECRUITMENT SERVICES (S) PTE LTD; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

GMP Recruitment Services (S) Pte Ltd in Singapore is seeking an experienced Admin/Office Manager to support management, coordinate calendars, meetings, visitor hosting, and confidential documentation. The role emphasizes efficiency, discretion, and cross-functional coordination.

You will oversee tenancy and vendor management, arrange travel, manage records, and help plan events, with a strong focus on PDPA compliance and service excellence.

Qualifications

• 3+ years in admin/office management.
• Experience in events, vendor management, tenancy/facilities liaison, or basic IT/access coordination.
• Exposure to corporate-comms logistics/basic multimedia; coordinating EA teams.
• Excellent communication and interpersonal skills; service-oriented; confidentiality and PDPA awareness.

Responsibilities

• Manage tenancy agreements (execution, renewals, issues) and liaise with landlord/building management.
• Oversee subcontractors (cleaning, air-con, pest control, maintenance) and coordinate service schedules; monitor quality and compliance.
• Provide admin support to management: calendar, meeting logistics (rooms/VC/material packs), visitor hosting, mainline calls.
• Process expense claims for top management accurately and on time; handle confidential documents with discretion.
• Arrange flights/hotels/ground transport for employees and executives balancing cost, preferences and timelines.
• Prepare itineraries and travel documents; handle changes and escalations.
• Maintain accurate, up-to-date records and filing systems (physical/digital) aligned with company policies.
• Track and execute renewals/submissions for insurance policies, company licences and other statutory requirements.
• Coordinate external vendors and service providers; monitor service quality and costs.
• Plan and deliver company events/launches/meetings/team-building (RSVPs, venue/catering, vendors, budget management)

Skills

Admin experience

Events

Vendor management

Tenancy liaison

Facilities liaison

IT coordination

Corporate communications

EA coordination

Communication skills

PDPA awareness

Job description

GMP Recruitment Services (S) Pte Ltd in Singapore is seeking an experienced Admin/Office Manager to support management, coordinate calendars, meetings, visitor hosting, and confidential documentation. The role emphasizes efficiency, discretion, and cross-functional coordination.

You will oversee tenancy and vendor management, arrange travel, manage records, and help plan events, with a strong focus on PDPA compliance and service excellence.