Executive Assistant & Office Operations Manager

Veeam; Singapore; On-site; SGD 60,000 - 95,000; Full time

Benefits offered by this job

Vacation days 15–21

Private medical plan

Dental insurance

Wellbeing allowance

Life and accident insurance

Learning & growth resources

Job summary

Veeam is seeking an Office Manager & Executive Assistant to ensure smooth day-to-day operations and provide backup support to the SVP when the EA is away. The role splits roughly 60% office management and 40% executive assistance.

You will coordinate facilities, vendors, purchasing, and maintain records while assisting the EA with calendar management, travel, and urgent tasks. The ideal candidate has 5+ years supporting senior executives, strong MS Office skills, and a proactive, discreet

Qualifications

• 5+ years of experience supporting senior executives and managing office operations.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong organizational and time-management capabilities.

Responsibilities

• Manage day-to-day office operations; oversee facilities, supplies, meeting rooms, and shared spaces.
• Coordinate vendor services and maintenance; liaise with property management and service providers.
• Handle office purchasing, invoices, and expense coordination with Finance and Procurement.
• Maintain up-to-date office records and communicate workplace updates.

Skills

Executive support

MS Office suite

Organizational skills

Communication skills

Discretion

Fast-paced IT

Vendor coordination

Tools

Microsoft Office

Job description

Veeam is seeking an Office Manager & Executive Assistant to ensure smooth day-to-day operations and provide backup support to the SVP when the EA is away. The role splits roughly 60% office management and 40% executive assistance.

You will coordinate facilities, vendors, purchasing, and maintain records while assisting the EA with calendar management, travel, and urgent tasks. The ideal candidate has 5+ years supporting senior executives, strong MS Office skills, and a proactive, discreet