Executive Assistant & Office Ops Lead

Greenhouse Software, Inc.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Private medical plan

Dental insurance

Wellbeing allowance

Life and accident insurance

Learning opportunities

Job summary

Veeam Software is seeking an Office Manager & Executive Assistant to ensure smooth day-to-day office operations and back up the Executive Assistant as needed. The role splits 60% office management and 40% EA support, including calendar management, travel, and meeting coordination.

Requirements include 5+ years supporting senior executives and strong MS Office skills. A fast-paced, high-tech environment with a focus on discretion and confidentiality is expected.

Qualifications

• 5+ years of experience supporting senior executives
• Experience in office management or workplace operations
• Strong organizational and communication skills
• High level of discretion and confidentiality

Responsibilities

• Office Management: manage day-to-day operations, ensure a welcoming and well-equipped office.
• Coordinate facilities, vendors, maintenance, and safety readiness with Finance and Procurement as needed.
• Manage office purchases, expenses, quotations, and invoices to align with company processes.
• Maintain up-to-date office records and communications for smooth operations.
• EA Support: provide administrative support to the EA and cover SVP when needed.
• Assist with calendar management, travel arrangements, and urgent administrative tasks during absences.

Skills

Executive support

Office management

Vendor coordination

Discretion & confidentiality

Tools

Outlook

Word

Excel

PowerPoint

Job description

Veeam Software is seeking an Office Manager & Executive Assistant to ensure smooth day-to-day office operations and back up the Executive Assistant as needed. The role splits 60% office management and 40% EA support, including calendar management, travel, and meeting coordination.

Requirements include 5+ years supporting senior executives and strong MS Office skills. A fast-paced, high-tech environment with a focus on discretion and confidentiality is expected.