Office Maestro & Executive Assistant to Senior Exec

Veeam Software, Inc.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Vacation days

Medical plan

Dental insurance

Wellbeing allowance

Life & accident insurance

Learning resources

Job summary

Veeam Software is seeking an Office Manager & Executive Assistant to ensure smooth day-to-day operations and provide backup support to the SVP when the EA is away. The role blends office management with executive support responsibilities in a fast-paced, multinational environment.

You will coordinate facilities, manage supplies, vendor relations, travel, calendar tasks, and meeting logistics, while safeguarding confidential information with discretion and professionalism.

Qualifications

• 5+ years of experience supporting senior executives, with demonstrated experience in office management or workplace operations.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time management skills, with the ability to balance office responsibilities and requests for EA support.
• Excellent communication and interpersonal skills, with the ability to work effectively with employees, senior leaders, vendors, and external partners.
• A high level of discretion, attention to detail, and accountability when handling confidential information and following through on responsibilities.
• Experience working in a fast-paced, high-tech company or multinational environment.
• Experience coordinating office vendors, facilities services, and office-related spending.
• A proactive, service-oriented approach, with the ability to anticipate needs and resolve issues resourcefully.

Responsibilities

• Office Management — 60% of the role: Manage day-to-day office operations, ensure the office is welcoming and well-equipped, oversee kitchen and supplies, and maintain meeting-room readiness.
• Coordinate facilities and vendor services, acting as the primary contact for property management and service providers, and manage maintenance and repairs.
• Coordinate office purchasing, sourcing quotations, arranging purchases, monitoring spending, and coordinating invoices and payments with Finance and Procurement.
• Maintain office procedures and communications, keep vendor contacts and records up to date, and communicate workplace updates with relevant teams.

Skills

Executive support

Office management

Vendors coordination

Organizational skills

Communication

Discretion

High-tech environment

Calendar management

Tools

Outlook

Word

Excel

PowerPoint

Job description

Veeam Software is seeking an Office Manager & Executive Assistant to ensure smooth day-to-day operations and provide backup support to the SVP when the EA is away. The role blends office management with executive support responsibilities in a fast-paced, multinational environment.

You will coordinate facilities, manage supplies, vendor relations, travel, calendar tasks, and meeting logistics, while safeguarding confidential information with discretion and professionalism.