Executive Admin & Office Operations Lead — Singapore

Stavian Chemical; Singapore; On-site; SGD 28,000 - 45,000; Full time

Benefits offered by this job

Medical coverage

Paid annual leave

Professional development

Job summary

Stavian Chemical in Singapore is seeking a proactive Admin Executive to manage day-to-day office operations at our Singapore location. You will act as the primary contact for internal teams, visitors, and external vendors, coordinating facilities, procurement, and records management.

The role requires strong organizational skills, multi-tasking ability, and professional demeanor, with responsibilities spanning HR onboarding support, cross-department collaboration, and compliance with WHS

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.
• Proven experience as Admin Executive, Office Administrator, or similar role (experience in Singapore preferred).
• Strong proficiency in Microsoft Office Suite and cloud-based file management platforms.
• Excellent verbal and written communication in Vietnamese and English.
• Organizational, multi-tasking, and time-management skills with attention to detail.
• Resourceful problem-solver able to work independently and with teams.
• Competitive salary and performance bonus scheme.
• Comprehensive medical, health, and insurance coverage.
• Paid annual leave, medical leave, and public holidays.
• Professional development opportunities and supportive workplace culture.

Responsibilities

• Office Operations & Facility Management: Manage day-to-day office administration for smooth operations.
• Coordinate facilities, maintenance, repairs, and housekeeping services.
• Procure and maintain inventory for office supplies and equipment.
• Communication & Coordination: Handle calls, emails, and visitor inquiries professionally.
• Organize meetings and travel arrangements (domestic/international).
• Documentation & Records Management: Prepare and maintain reports, letters, and documents; file systems.

Skills

Organizational skills

Multi-tasking

Communication (verbal & written)

Vietnamese and English bilingual

Education

Diploma or Bachelor’s Degree in Business Administration/Management

Tools

Microsoft Office Suite

Job description

Stavian Chemical in Singapore is seeking a proactive Admin Executive to manage day-to-day office operations at our Singapore location. You will act as the primary contact for internal teams, visitors, and external vendors, coordinating facilities, procurement, and records management.

The role requires strong organizational skills, multi-tasking ability, and professional demeanor, with responsibilities spanning HR onboarding support, cross-department collaboration, and compliance with WHS