Events Project Coordinator

TLK TRADE FAIRS & EVENTS PTE. LTD.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Benefits offered by this job

Commission incentives

Job summary

TLK TRADE FAIRS & EVENTS PTE. LTD. in Singapore is seeking an hands-on Event Coordinator to support planning, liaison with clients and vendors, and on-site execution for lighting and festive projects.

The role involves coordinating schedules, preparing proposals, visiting client sites, and traveling around Singapore 2–3 times per week. Fresh graduates are welcome, with an office-based role at Defu South Street.

Qualifications

• Diploma in any discipline.
• Proficient in Microsoft Word, PowerPoint, and basic spreadsheets to prepare project documents.
• Basic knowledge of Canva and Google Workspace to support presentation and coordination tasks.
• Comfortable communicating with clients, vendors, and suppliers to build professional relationships.
• Willingness to travel to project sites around Singapore approximately 2-3 times per week to support on-site activities.
• Own transport is an advantage but not required.
• Fresh graduates are welcome; attitude, reliability, communication skills, and eagerness to learn are highly valued.

Responsibilities

• Coordinate event and project arrangements by liaising with clients, vendors, and suppliers to ensure timely and accurate execution.
• Follow up on project schedules, quotations, approvals, and requirements to maintain progress and meet deadlines.
• Prepare quotations, proposals, and simple presentations to support project planning and client communications.
• Provide regular project updates and respond to client enquiries to maintain clear communication.
• Coordinate vendor participation and placements for events, ensuring alignment with project goals.
• Support enquiries and coordination specifically for event lighting projects to facilitate smooth operations.
• Attend site visits, meetings, and project planning sessions to assist with on-site execution and team collaboration.
• Assist with event setups, festive lighting installations, and other on-site project activities to ensure successful delivery.
• Maintain accurate project schedules, invoices, documents, and records for effective project tracking.
• Collaborate closely with operations and project teams to ensure projects are completed smoothly and efficiently.

Skills

Professional communication

Client liaison

Team coordination

Education

Diploma

Tools

Microsoft Word

PowerPoint

Spreadsheets

Canva

Google Workspace

Job description

Responsibilities

• Coordinate event and project arrangements by liaising with clients, vendors, and suppliers to ensure timely and accurate execution
• Follow up on project schedules, quotations, approvals, and requirements to maintain progress and meet deadlines
• Prepare quotations, proposals, and simple presentations to support project planning and client communications
• Provide regular project updates and respond to client enquiries to maintain clear communication
• Coordinate vendor participation and placements for events, ensuring alignment with project goals
• Support enquiries and coordination specifically for event lighting projects to facilitate smooth operations
• Attend site visits, meetings, and project planning sessions to assist with on-site execution and team collaboration
• Assist with event setups, festive lighting installations, and other on-site project activities to ensure successful delivery
• Maintain accurate project schedules, invoices, documents, and records for effective project tracking
• Collaborate closely with operations and project teams to ensure projects are completed smoothly and efficiently

Preferred competencies and qualifications

• Diploma in any discipline
• Proficient in Microsoft Word, PowerPoint, and basic spreadsheets to prepare project documents
• Basic knowledge of Canva and Google Workspace to support presentation and coordination tasks
• Comfortable communicating with clients, vendors, and suppliers to build professional relationships
• Willingness to travel to project sites around Singapore approximately 2-3 times per week to support on-site activities
• Own transport is an advantage but not required
• Fresh graduates are welcome; attitude, reliability, communication skills, and eagerness to learn are highly valued

Other Information

• Salary: $3,000 - $4,000 per month plus commission/performance incentives for successful vendor placements and event lighting projects
• Working Hours: Monday to Friday, 9:00am - 6:00pm, with occasional extended or adjusted hours during event setups or festive periods; time-off-in-lieu provided for additional hours worked
• Location: Defu South Street 1, Singapore; office-based with regular site visits

Training and guidance provided by experienced team members Hands-on exposure to event planning, coordination, and on-site operations including pasar malam, food fairs, and festive lighting projects.
Career progression opportunities available as experience and responsibilities grow