Event Executive (Maternity Cover - 6 months)

SINGAPORE INSTITUTE OF DIRECTORS; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

SINGAPORE INSTITUTE OF DIRECTORS is seeking a maternity-cover Events and Engagement professional to coordinate the Singapore Corporate Awards, SID Directors Conference, and related engagements. You will manage timelines, coordinate venues and RFPs, and support budgets and promotions.

The role requires a diploma and at least 3 years in membership bodies or related sectors, with strong communication and organizational skills.

Qualifications

• Minimum diploma in any discipline.
• Strong stakeholder management skills and confidence in engaging senior management and officers at all levels.
• Minimum 3 years of experience in membership related organisations, professional bodies, trade associations or government sector agencies with some experience in coordinating events and/or programmes.
• Well organised, meticulous and possess good verbal and written communication skills.
• Possess initiative and collaborative mindset.
• Strong time management skills and ability to manage concurrent tasks efficiently.

Responsibilities

• Provide secretariat support for the Singapore Corporate Awards, ensuring smooth coordination and execution of key activities.
• Develop and manage the overall project timeline, ensuring key milestones and deliverables are met.
• Lead venue sourcing, evaluation and procurement activities.
• Manage the event organiser RFP process, including coordination with vendors and stakeholders.
• Support budget planning, tracking and programme development.
• Work closely with the Marketing team to develop and coordinate promotional and marketing materials.
• Coordinate with internal and external stakeholders to ensure the smooth planning and delivery of the conference.
• Undertake other ad hoc projects and duties as assigned to support the team and ensure business continuity during the maternity cover period.
• Provide general administrative and coordination support across relevant team initiatives.

Skills

Stakeholder management

Event coordination

Verbal communication

Written communication

Time management

Education

Diploma

Job description

As part of the Events and Engagement team, you will work closely with all key stakeholders in the following areas:

1. Award Management – Singapore Corporate Awards

• Provide secretariat support for the Singapore Corporate Awards, ensuring smooth coordination and execution of key activities.

• Work closely with key stakeholders to develop and manage the awards timeline and key milestones.

• Coordinate outreach and communications with shortlisted companies.

• Support the planning and execution of award-related activities and administrative requirements.

2. SID Directors Conference

• Develop and manage the overall project timeline, ensuring key milestones and deliverables are met.

• Lead venue sourcing, evaluation and procurement activities.

• Manage the event organiser Request for Proposal (RFP) process, including coordination with vendors and stakeholders.

• Support budget planning, tracking and programme development.

• Work closely with the Marketing team to develop and coordinate promotional and marketing materials.

• Coordinate with internal and external stakeholders to ensure the smooth planning and delivery of the conference.

3. Engagement & Events Support

• Provide logistics and coordination support for events

• Support the Thought Leadership team in the planning and execution of report launches, events and related activities.

• Assist with event logistics, stakeholder coordination and other operational requirements as needed.

4. Ad Hoc Responsibilities

• Undertake other ad hoc projects and duties as assigned to support the team and ensure business continuity during the maternity cover period.

• Provide general administrative and coordination support across relevant team initiatives.

Requirements:

• Minimum diploma in any discipline

• Strong stakeholder management skills and confidence in engaging senior management (company directors level) and officers at all levels

• Minimum 3 years of experience in membership related organisations, professional bodies, trade associations or government sector agencies with some experience in coordinating events and/or programmes

• Well organised, meticulous and possess good verbal and written communication skills

• Possess initiative and collaborative mindset

• Strong time management skills and ability to manage concurrent tasks efficiently

Able to join in November to April 2027 (6 months)