Events & Operations Executive

KLEIN BLUE EVENTS PTE. LTD.; Singapore; On-site; SGD 38,000 - 52,000; Full time

Job summary

Klein Blue Events is seeking an Event & Business Operations Executive to join our Singapore team. This hands-on role involves coordinating with venues, suppliers and partners, preparing quotations, and providing onsite support during events to ensure smooth execution.

Ideal candidates are proactive, detail-oriented and comfortable working with cross-functional teams. Fresh graduates are welcome, with Mandarin helpful for coordinating with Chinese-speaking clients and partners.

Qualifications

• Diploma/degree in events, business, marketing, hospitality or related discipline preferred.
• Fresh graduates are welcome to apply.
• Event experience is an advantage but not compulsory.
• Strong organisation and attention to detail.
• Comfortable communicating with clients and suppliers.
• Resourceful and able to independently find solutions.
• Comfortable handling numbers, quotations and basic costing.
• Good English, Mandarin helpful for Chinese clients/partners.
• Open to learning new software and automation tools.

Responsibilities

• Support planning and execution of corporate events, conferences, exhibitions and brand activations.
• Coordinate with venues, suppliers, freelancers, manpower and production partners.
• Prepare event documents, timelines, checklists, run sheets and project folders.
• Assist with client enquiries and understand basic event requirements.
• Prepare quotations and proposals using company templates and approved pricing.
• Provide onsite support during event setup, execution and teardown.
• Use AI and automation tools to improve daily workflows and company operations.

Skills

Strong organisation

Attention to detail

Client & supplier communication

Problem solving

Numerical costing

English fluency

Mandarin capability

Learning AI tools

Onsite event support

Education

Diploma/Degree in Events, Business, Marketing, Hospitality or related discipline

Tools

AI tools

Job description

About Klein Blue Events

Klein Blue Events is a Singapore-based event company specialising in corporate events, conferences, brand activations, exhibitions and event experiences.

We work with both Singapore and international clients, with a growing focus on supporting Chinese companies and organisations executing events in Singapore.

We are looking for a resourceful and responsible Event & Business Operations Executive to join our growing team.

This is a hands‑on role suitable for someone who enjoys events, business operations, working with people and solving problems. You will work closely with the founder and external partners across different types of projects.

Key Responsibilities

• Support planning and execution of corporate events, conferences, exhibitions and brand activations
• Coordinate with venues, suppliers, freelancers, manpower and production partners
• Source quotations and compare supplier proposals
• Prepare event documents, timelines, checklists, run sheets and project folders
• Assist with client enquiries and understand basic event requirements
• Prepare quotations and proposals using company templates and approved pricing
• Send relevant portfolios and case studies to prospective clients
• Follow up on enquiries, quotations and existing clients
• Maintain vendor database and project records
• Prepare invoices and assist with payment tracking and administrative documentation
• Provide onsite support during event setup, execution and teardown
• Assist with post-event follow-up, feedback and case‑study documentation
• Use AI and automation tools to improve daily workflows and company operations

Requirements

• Diploma/Degree in Events, Business, Marketing, Hospitality or related discipline preferred
• Fresh graduates are welcome to apply
• Event experience is an advantage but not compulsory
• Strong organisation and attention to detail
• Comfortable communicating with clients and suppliers
• Resourceful and willing to independently find solutions
• Comfortable working with numbers, quotations and basic costing
• Good written and spoken English
• Mandarin capability is useful for communicating with Chinese‑speaking clients and partners
• Comfortable learning new software, AI tools and automation systems
• Able to work onsite and outside normal office hours when required for eventsResponsible, proactive and able to work in a small, fast‑growing team

What We're Looking For

We're less concerned about having many years of experience and more interested in someone who:

• Takes ownership instead of waiting to be told every next step
• Learns quickly
• Communicates professionally
• Enjoys solving problems
• Is comfortable working in a small team
• Wants to grow together with the company