Events, Admin and Accounts Executive

Private Advertiser; Singapore; On-site; SGD 47,000 - 69,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development opportunities

Job summary

Private Advertiser is seeking an Events, Admin and Accounts Executive for a full-time role in Rochor, Central Region, Singapore. You will drive event planning, maintain smooth administrative operations and support accounts processes to ensure daily business performance.

The role combines coordination, office management and financial support, demanding attention to detail, strong communication and the ability to work collaboratively with internal teams and external partners.

Qualifications

• Proven experience in administrative support, events coordination or accounts administration roles.
• Excellent organisational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
• Strong written and verbal communication skills with the ability to liaise effectively with internal and external stakeholders.

Responsibilities

• Coordinate and manage company events from conception to completion, including venue selection, vendor management, invitations/registrations, onsite support and post-event follow-up.
• Maintain and organise office administration systems, including filing, scheduling, correspondence and general office management.
• Track and record registration and payments from events, membership activities and expenses.
• Manage calendars and scheduling for senior staff members and ensure efficient meeting coordination.
• Liaise with external partners, clients and vendors to ensure seamless event execution and administrative operations.
• Data entry, preparing and maintaining records, databases, financial reports, schedules and management reports.
• Prepare bank and account reconciliations
• Assist with monthly financial reports, schedules and management reports, presentations and administrative documentation as required

Skills

Administrative support

Events coordination

Accounts administration

Microsoft Office

Office management software

Multi-tasking

Communication skills

Tools

Autocount

Job description

About the role

We are seeking an Events, Admin and Accounts Executive to join us on a full-time basis. This role is based in Rochor, Central Region and offers a unique opportunity to support multiple business-critical functions across our organisation. As Events, Admin and Accounts Executive, you will play a vital role in ensuring the smooth running of our events, maintaining efficient administrative operations and supporting our accounts processes. This is a diverse position that combines event coordination, administrative excellence and financial support, making it essential to the success of our daily operations.

Key responsibilities

• Coordinating and managing company events from conception through to completion, including venue selection, vendor management, event invitations/registrations, onsite support and post-event follow-up
• Maintaining and organising office administration systems, including filing, scheduling, correspondence and general office management
• Track and record registration and payments from events, membership activities and expenses
• Managing calendars and scheduling for senior staff members and ensuring efficient meeting coordination
• Liaising with external partners, clients and vendors to ensure seamless event execution and administrative operations
• Data Entry, preparing and maintaining records, databases, financial reports, schedules and management reports and documentation in accordance with company procedures
• Prepare bank and account reconciliations
• Assisting with the preparation of monthly financial reports, schedules and management reports, presentations and administrative documentation as required

What we're looking for

• Proven experience in administrative support, events coordination or accounts administration roles
• Excellent organisational skills with the ability to manage multiple tasks simultaneously and meet deadlines
• Strong written and verbal communication skills with the ability to liaise effectively with internal and external stakeholders
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and experience with office management software
• Basic understanding of accounting principles and familiarity with accounts software would be advantageous. Knowledge in Autocount software is an asset.
• Ability to multi-task and prioritise based on task requirement
• Attention to detail and accuracy in all administrative and financial documentation
• Ability to work independently and as part of a collaborative team
• Customer service mindset with a professional and courteous approach
• Experience in business operations, event planning or coordination is highly desirable
• Flexibility and adaptability to changing priorities and requirements

What we offer

We value our team members and are committed to creating a supportive working environment. We offer competitive remuneration, a collaborative workplace culture and opportunities for professional development. We provide a full-time position with a structured working environment in the heart of Singapore's Rochor Central Region. Our team benefits from a professional workplace where contributions are recognised and valued, and where individuals have the opportunity to develop their skills across diverse business functions.