Events Executive

KAWA LIFESTYLE PTE. LTD.; Singapore; On-site; SGD 47,000 - 69,000; Full time

Job summary

KAWA LIFESTYLE PTE. LTD. is seeking an events coordinator to manage end-to-end events from inquiries to post-event feedback.

You will respond to inquiries, present proposals, coordinate menus and AV, oversee on-site execution, and liaise with suppliers to ensure client satisfaction and revenue goals.

Qualifications

• Respond to event inquiries and pitch concepts
• Prepare proposals, F&B decks, quotes, contracts
• Act as main client contact from inquiry to feedback
• Source new contacts for future events
• Create and distribute Event Orders detailing timelines and needs
• Coordinate menus, wine pairings with Head Chef or Ops
• Manage event documentation, deposits, invoicing
• Oversee on-site setup, AV, décor, and safety
• Manage event flow, VIPs, staff briefs, troubleshooting
• Coordinate teardown and post-event reviews on satisfaction and revenue
• Liaise with suppliers and internal departments

Responsibilities

• Respond to event and catering inquiries, conduct site visits, and pitch restaurant or venue concepts to prospective clients.
• Prepare proposals, custom F&B/menu decks, cost quotations, and contracts.
• Act as the primary point of contact for clients from initial inquiry through post-event feedback.
• Source and gather new contacts for future events.
• Create and distribute Event Orders (EOs) or operational run-sheets detailing timelines, dietary requirements, floor plans, and audio-visual needs.
• Coordinate menu selections, wine/beverage pairings, and special requests with the Head Chef, F&B Manager, or Operations team.
• Manage event-related documentation, deposits, invoicing, and reconciliation.
• Oversee event setup (decor, AV, branding) to ensure compliance with client specifications and safety standards.
• Manage event flow, attend to VIP guests, brief floor/service staff, and troubleshoot real-time issues.
• Coordinate teardown and conduct post-event reviews or reporting on guest satisfaction and revenue.
• Liaise with external suppliers (florists, AV technicians, entertainment) and internal departments (kitchen, bar, housekeeping, procurement)

Job description

• Client Management & Sales:
• Respond to event and catering inquiries, conduct site visits, and pitch restaurant or venue concepts to prospective clients.
• Prepare proposals, custom F&B/menu decks, cost quotations, and contracts.
• Act as the primary point of contact for clients from initial inquiry through post-event feedback.
• Source and gather new contacts for future events.
• Event Planning & Administration:
• Create and distribute Event Orders (EOs) or operational run-sheets detailing timelines, dietary requirements, floor plans, and audio-visual needs.
• Coordinate menu selections, wine/beverage pairings, and special requests with the Head Chef, F&B Manager, or Operations team.
• Manage event-related documentation, deposits, invoicing, and reconciliation.
• On-Site Execution & Operations:
• Oversee event setup (table arrangements, décor, AV equipment, and branding) to ensure compliance with client specifications and safety standards.
• Manage event flow, attend to VIP guests, brief floor/service staff, and troubleshoot real-time issues.
• Coordinate teardown and conduct post-event reviews or reporting on guest satisfaction and revenue.
• Vendor & Cross-Functional Coordination:
• Liaise with external suppliers (florists, AV technicians, entertainment) and internal departments (kitchen, bar, housekeeping, procurement)