Events Executive

OOTO & CO PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

OOTO & CO PTE. LTD. in Singapore seeks an Event Executive who dreams in run sheets and thrives on logistics, turning a blank canvas into memorable experiences, from CEO retreats to conferences.

You will work with a powerhouse team including three CEOs, crafting proposals, event plans with budgets and timelines, managing client communications, sourcing venues, and overseeing on‑ground execution to deliver beautiful outcomes.

Qualifications

• Experience in event planning or management
• Ability to craft compelling proposals and budgets
• Strong communication and organizational skills
• Attention to aesthetics and timelines

Responsibilities

• Co‑crafting proposals that win hearts and business
• Building event plans with budgets, timelines & schedules
• Leading client communications and coordinating with vendors
• Diving deep into research & sourcing, from venues to pop‑ups
• Steering creative direction with moodboards, themes and activations
• Overseeing on‑ground execution to ensure a polished finish

Skills

Proposal development

Budgeting

Vendor coordination

Research & sourcing

Job description

Event Executive

You’re in the right place! OOTO & CO is on the hunt for our next Event Executive — someone who dreams in run sheets, lives for logistics, and gets genuinely excited about the idea of transforming a blank canvas into an unforgettable experience. Whether it’s an exclusive CEO retreat in the Alps, a high‑stakes incentive in Milan, or a conference that doesn’t feel like one, you’ll be part of the team that makes it all magic.

Who We Are

We’re not just another events agency— at OOTO & CO, we specialise in crafting events that are Out Of The Ordinary— and we really mean it.

What You’ll Do

You’ll work hand‑in‑hand with our power house team, including our 3 CEOs (Chief Experience, Chief Engagement, Chief Execution). Your days will be filled with a mix of strategy, creativity, and hands‑on hustle.

• Co‑crafting proposals that win hearts and business
• Building event plans with bulletproof budgets, timelines & schedules
• Leading client comms and coordinating with vendors like a pro
• Diving deep into research & sourcing, from venues to secret pop‑ups
• Steering creative direction with flair — moodboards, themes, activations
• Overseeing on‑ground execution to ensure it all comes together, beautifully

Who You Are

You’re someone who is:

• OOTOmatic (Automatic) —You’re all about initiative, precision, and getting things done before anyone asks
• OOTOntic (Authentic)— You build real relationships, communicate clearly, and collaborate with heart
• Naturally energetic, calm under pressure, and (just a little) obsessed with aesthetics
• Strategic thinker meets design enthusiast

Bonus Points If You

• Have event experience (agency, in‑house, freelance — we’re open!)
• Know your way around a deck (Keynote / PowerPoint) & budget sheets
• Have good taste (in fonts, lighting, and food)

• Are an Audio, Visual, Lighting & Production whiz — or at least speak that language fluently