Event Project Manager (Temporary / Freelance)

Zeno Exhibition Pte Ltd; Singapore; On-site; SGD 61,000 - 100,000; Full time

Job summary

Zeno Exhibition Pte Ltd is seeking an experienced Event Project Manager to join our Events & Exhibitions team and support upcoming projects through December 2026. You will work with the Project Lead to plan, coordinate and execute multiple events and exhibitions, ensuring timelines and deliverables are met.

The role requires initiative, strong project management skills, and the ability to independently manage operational workflows and deliverables in a fast-paced environment.

Qualifications

• Diploma or equivalent in any discipline (relevant experience in media, design, events, or creative industries is advantageous).
• Minimally 3-4 years of prior working experience in events, exhibitions, project coordination, operations or administrative support.
• Proven ability to thrive in a fast-paced environment with strong skills in managing tasks, priorities, deadlines, and project follow-ups.
• Good working knowledge of Microsoft Office / Google Workspace, especially Excel / Google Sheets, PowerPoint and Word.
• Basic knowledge of Adobe Illustrator and Photoshop is preferred.
• Proficiency in leveraging AI tools (such as ChatGPT) to enhance operational efficiency and streamline administrative workflows.

Responsibilities

• Support the team with day-to-day event and project coordination.
• Maintain project timelines, trackers, schedules, documents and task lists.
• Follow up with clients, suppliers, venues, organisers and internal teams on outstanding items.
• Prepare and organise quotations, invoices, artwork files, floorplans, manpower lists, event schedules and other project documents.
• Take meeting notes and translate discussions into clear action items and deadlines.
• Assist with supplier sourcing, quotation requests and basic cost comparisons.
• Track deadlines and proactively flag delays, missing information or potential issues.
• Assist with artwork and printing coordination, including basic file and artwork checks.
• Coordinate logistics such as deliveries, setup schedules, manpower, passes, venue access and event materials.
• Provide on-site support during setup, event days and teardown where required.
• Assist with post-event documentation, supplier invoices and project closing.
• Support multiple projects concurrently while keeping information accurate and organised.

Skills

Event coordination

Project management

Communication

Time management

Attention to detail

Team coordination

Education

Diploma or equivalent

Tools

Microsoft Office

Excel

PowerPoint

Word

Google Workspace

Adobe Illustrator

Adobe Photoshop

AI tools (ChatGPT)

Job description

Role Overview

We are seeking a qualified Event Project Manager to join our Events & Exhibitions team and support our upcoming projects lined up to December 2026.

You will work closely with the Project Lead and wider team to support the planning, coordination and execution of multiple events and exhibition projects.

This role requires demonstrated initiative, strong project management skills, and the ability to independently manage operational workflows and deliverables.

Key Responsibilities

• Support the team with day-to-day event and project coordination.
• Maintain project timelines, trackers, schedules, documents and task lists.
• Follow up with clients, suppliers, venues, organisers and internal teams on outstanding items.
• Prepare and organise quotations, invoices, artwork files, floorplans, manpower lists, event schedules and other project documents.
• Take meeting notes and translate discussions into clear action items and deadlines.
• Assist with supplier sourcing, quotation requests and basic cost comparisons.
• Track deadlines and proactively flag delays, missing information or potential issues.
• Assist with artwork and printing coordination, including basic file and artwork checks.
• Coordinate logistics such as deliveries, setup schedules, manpower, passes, venue access and event materials.
• Provide on-site support during setup, event days and teardown where required.
• Assist with post-event documentation, supplier invoices and project closing.
• Support multiple projects concurrently while keeping information accurate and organised.

Requirements

• Diploma or equivalent qualification in any discipline (relevant experience in media, design, events, or creative industries is advantageous).
• Minimally 3-4 years of prior working experience in events, exhibitions, project coordination, operations or administrative support.
• Proven ability to thrive in a fast-paced environment with strong skills in managing tasks, priorities, deadlines, and project follow-ups.
• Good working knowledge of Microsoft Office / Google Workspace, especially Excel / Google Sheets, PowerPoint and Word.
• Basic knowledge of Adobe Illustrator and Photoshop is preferred.
• Proficiency in leveraging AI tools (such as ChatGPT) to enhance operational efficiency and streamline administrative workflows.
• Strong interpersonal and communication skills for professional engagement with clients, vendors, and internal stakeholders.
• Flexibility to support event operational requirements beyond standard office hours when required.
• Ability to provide on-site event execution and logistics support as needed.
• Contract Period: Current to Dec 2026 (Renewable)

Core Competencies

• Attention to Detail: Meticulous approach to reviewing project documentation, schedules, artwork files, and technical specifications for accuracy.
• Proactiveness & Initiative: Self-motivated to anticipate project needs, manage task timelines, and flag potential delays early.
• Resourcefulness: Ability to analyze available information, evaluate options, and formulate initial recommendations before escalating challenges.
• Problem-Solving & Solution Ownership: Focus on identifying key operational issues and presenting practical recommendations and alternatives.
• Organization & Time Management: Demonstrated capability in managing multiple competing priorities, deadlines, and deliverables in a structured manner.
• Accountability: Strong sense of ownership to ensure assigned tasks and responsibilities are executed through to completion.
• Communication Skills: Clear, concise, and professional written and verbal communication style for updates and stakeholder reporting.
• Adaptability Under Pressure: Ability to remain composure and maintain performance standards when managing ad-hoc requests, changing priorities, and tight event schedules.
• Learning Agility: Capacity to quickly acquire new skills, operational processes, and industry knowledge.