Event Executive [Stat Board - Central]

PERSOL OUTSOURCING SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Persol Outsourcing Singapore Pte. Ltd. is seeking an Event Management Executive to oversee event requests, coordinate with internal teams and vendors, and ensure smooth on-site execution.

You will manage procurement activities, RSVPs, and post-event reviews, while supporting AV setup and venue coordination. The role requires a Diploma with at least 2 years of relevant experience, and a detail-oriented, customer-focused mindset.

Qualifications

• Diploma in any discipline with at least 2 years of relevant experience.
• Experience coordinating events and managing multiple stakeholders is preferred.
• Proficiency with Canva and familiarity with AV systems helpful.

Responsibilities

• Be the main point of contact for event requests.
• Coordinate with internal stakeholders and vendors for event logistics.
• Assist procurement for catering, gifts, and live stations within budget.
• Handle RSVP management, post-event feedback, and AAR.
• Support on-site operations and AV setup when required.

Skills

Event coordination

Vendor management

Stakeholder management

On-site operations

AV support

Education

Diploma (min)

Tools

Canva

FormSG

Job description

Join Our Team: Event Management Executives Wanted! Be Part of Exciting Events, Coordinate with Diverse Teams, and Create Memorable Experiences!

Job Description

• Be the main point of contact for event requests
• To sit in for any pre-event discussions with internal stakeholders
• To source, shortlist and recommend suppliers/vendors according to budget given
• To support the procurement process for the events (e.g. catering, gifts, live stations)
• Preparing approvals and ensures that approvals are sought before arranging for any purchases
• To be proficient in Canva (doing up of EDMs)
• Coordinate booking of venues and internal stakeholders' calendars for the event arrangements
• To be able to plan out the program based on the purpose of the event and to seek the necessary approvals prior
• Manage RSVP via FormSg (e.g. collating dietary requirements/menu selection)/registrations, collate post-event feedback/after-action review (AAR)
• To do all the necessary building clearances, catering and visitors for events (if needed)
• Assist in purchasing food for VIP
• Manage queries related to event logistics and booking requests via email
• Assist in the preparation of daily event forecasts to be communicated to relevant departments
• Support on-site operations during events, ensuring smooth execution
• Liaise with the AV team for the setup of AV system when required
• Scheduling of meeting room equipment maintenance with vendor
• Train internal stakeholders on use of AV system
• Perform quality checks on digitized records against the physical copies to ensure readability on the digitized records
• Shift physical files between nearby office buildings
• Provide event management support e.g. coordination with all internal and external stakeholders (i.e. staff, vendors, speakers, and suppliers), preparation and printing of materials, event set up and logistical support for the event
• Assist with visitors/contractor clearance to event venue (if any)
• Any other ad hoc duties assigned

Job Requirement

Min Diploma in any discipline with min 2 years of relevant working experience would be an added advantage

Working Hours

Mondays to Fridays, 8:30am - 6pm (1hr lunch break)

City Hall MRT