Event Executive

SJ Group; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

SJ is a global urban and infrastructure consultancy with a 75-year legacy, located at Jurong Innovation District in Singapore. We are seeking an experienced Leasing and Events Coordinator to oversee venue operations, lease and event management, and cross-functional coordination to drive occupancy and engagement.

The role requires at least 5 years of relevant experience, a Bachelor’s degree or Diploma in Marketing Estate Management or related fields, and strong communication skills.

Qualifications

• Bachelor’s degree or diploma in Marketing Estate Management, Facilities Management, Business Administration, Event Management, Communications or related field.
• At least 5 years of relevant experience with some exposure/experience.
• Proven track record in building operations and end-to-end event management including planning, coordination, execution and driving participation.
• Excellent interpersonal, communication, stakeholder engagement and management skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong time management, organizational and problem-solving skills.
• Good interpersonal skills with the ability to communicate well at all levels.
• Excellent verbal and written communication skills with good command of English.
• Strong analytical and presentation skills.
• Team player with initiative and ability to work independently.
• Proficient in MS Office, Excel and PowerPoint.
• Analytical, meticulous and able to handle sensitive information with confidentiality and professionalism.

Responsibilities

• Overseeing the operations of the venue/business space.
• Events coordination and operation including logistic.
• Lease, Tenant and Event Management (including fee management and rates review).
• Conducting viewings and inspections.
• Prospecting for new tenants/ clients and conducting market research, surveys and feedback.
• Managing lease and events related matters including documentation, renewals, terminations, billings, payments, arrears and terminations, ensuring accuracy and compliance.
• Ensuring smooth and successful event execution, including setup, on-site management, and post-event follow-up.
• Managing and coordinating with client on event booking, enquiries, logistics such as catering, manpower, AV equipment, and event setup.
• Collaborate with other departments, such as marketing and facilities, to support leasing and event objectives.
• Strategizing the success of business space and venue, planning and implementing strategies to stimulate income generation and efficiency including direct sales.
• Overseeing the operations of our space/venues, including events coordination and logistics.
• Managing bookings and administrative works.
• Handling unforeseen event issues, complaints, and maintaining rapport with tenants and event clients.
• Present & act as Duty Manager for Events (may work after hours, weekends/PH).
• Event reporting, booking rates review, market research.
• Preparation of lease/event management reports (including fee management).
• Support facilities/operations where required.
• Assist in Facilities Management from time to time.
• Any other ad hoc duties as assigned.

Skills

Event coordination

Operations management

Stakeholder engagement

Communication

MS Office (Excel/PowerPoint)

Education

Bachelor’s degree / diploma in Marketing Estate Management / Facilities Management / Business Administration / Event Management / Communications

Tools

MS Office

Excel

PowerPoint

Job description

At SJ, we’re building identity into infrastructure, character into skylines and peace of mind into everyday life.

A global urban and infrastructure consultancy firm with over 75 years of project delivery success, SJ and its member companies continue a collective legacy that delivers global expertise with local precision.

Become part of our 16,000 client-centric specialists in more than 120 offices in over 40 countries who shape spaces across the world to meet the needs of today and the aspirations of generations to come.

Located at Jurong Innovation District, a vibrant ecosystem of next-gen enterprises, the 68,915m2 campus development can accommodate 4,000+ employees, as well as other tenants. SJ Campus pushes the boundaries of sustainable and liveable design. Referred to as ‘campus in nature’, it embodies the character of Singapore as a garden city, integrating urban structure and natural landscape harmoniously while showcasing the deep history and expertise of the group.

Key Responsibilities

Leasing/Event Planning and Coordination/ Operation Support

• Overseeing the operations of the venue/business space
• Events coordination and operation including logistic
• Lease, Tenant and Event Management (including fee management and rates review)
• Conducting viewings and inspections
• Prospecting for new tenants/ client and conduct market research, survey and feedbacks.
• Managing lease and events related matters including documentation, renewals, terminations, billings, payments, arrears and terminations, ensuring accuracy and compliance.
• Ensuring smooth and successful event execution, including setup, on-site management, and post-event follow-up.
• Managing and coordinating with client on event booking, enquires, logistics, such as catering, manpower, audio-visual equipment, and event setup.
• Collaborate and work with other departments, such as marketing and facilities, to support leasing and event objectives.
• Strategizing the success of business space and venue is being strategic, plan and implement strategies to stimulate income generation and efficiency including conducting direct sales.
• Overseeing the operations of our space/venues, including events coordination and logistic
• Managing bookings and administrative works
• Manage and dealing with unforeseen event issues, handling complaints
• Cultivating and maintain good rapport with tenants, event clients addressing their concerns, and providing ongoing support
• Present & act as Duty Manager for Events (may need to work after office hours, on Weekends / PH)
• Event Reporting, booking rates review, market research
• Preparation of lease/event management reports (including fee management)
• Support facilities/operations where required
• Assist in Facilities Management from time to time.
• Any other ad hoc duties as assigned

Administrative and Operation Duties

• Maintain accurate records of lease, events and operations, feedback, and other relevant metrics.
• Prepare reports and analysis on outcomes and office operations.
• Do filing and maintenance of relevant documentation
• Liaise with vendors on any procurement related tasks
• Support with the vendor creation process to ensure a fast and smooth service is provided to all vendors
• Utilise data to make recommendations for improving effectiveness and operational efficiency

Requirements:

• Bachelor’s degree/ diploma in Marketing Estate Management, Facilities Management, Business Administration, Event Management, Communications, or related fields.
• At least 5 years of relevant experience with some exposure/experience
• Proven track record in building operations and end-to-end event management, including planning, coordination, execution and driving participation.
• Excellent interpersonal, communication, stakeholder engagement and management skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong time management, organizational and problem-solving skills.
• Good interpersonal skills with the ability to communicate well at all levels
• Excellent verbal and communication skills with good command of English
• Strong analytical and presentation skills
• Team player with high degree of initiative and able to work independently
• Proficient in office software applications including MS Office, Excel and PowerPoint
• Analytical, meticulous and can handle sensitive information with confidentiality and professionalism