Event Coordinator (Weekends Require)

ETONHOUSE PRE-SCHOOL PTE LTD; Singapore; On-site; SGD 38,000 - 60,000; Full time

Job summary

ETONHOUSE PRE-SCHOOL PTE LTD is seeking an organised administrator to handle front-desk tasks, procurement, and event coordination to ensure smooth daily operations within a busy preschool setting.

You will manage schedules, vendor relations, and the printing, filing, and digital record-keeping using Microsoft Office, while supporting day-to-day workflows and weekend outreach activities.

Qualifications

• Diploma in Business Administration, Events Management, or related field.
• Minimum 1 year of experience in administrative, procurement, or event coordination roles.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and IT savvy.
• Excellent communication, customer service, and interpersonal skills.
• Ability to multi‑task, prioritize workload effectively, and work independently.
• Willingness to work on weekends to support outreach programs.

Responsibilities

• Serve as the main point of contact by answering phone calls, handling general enquiries, and warmly greeting parents, students, and visitors.
• Manage scheduling, staff and course rosters, and the printing, filing, and digital record‑keeping of administrative documents using Microsoft Office.
• Perform general clerical duties and support day‑to‑day operational workflows.
• Source price quotations from suppliers and prepare Expenditure Requisition Forms (ERFs).
• Purchase necessary items from suppliers, including capital expenditures, kitchen supplies, stationery, uniforms, and event materials.
• Oversee vendor relations and ensure the proper storage and inventory tracking of stationery and uniforms.
• Liaise with vendors, support staff, and internal teams to prepare materials and logistics for events.
• Provide active operational support during weekend outreach programs.

Education

Diploma in Business Administration or Events Management

Tools

Microsoft Office

Job description

Responsibilities

• Serve as the main point of contact by answering phone calls, handling general enquiries, and warmly greeting parents, students, and visitors.

• Manage scheduling, staff and course rosters, and the printing, filing, and digital record‑keeping of administrative documents using Microsoft Office.

• Perform general clerical duties and support day‑to‑day operational workflows.

• Source price quotations from suppliers and prepare Expenditure Requisition Forms (ERFs).

• Purchase necessary items from suppliers, including capital expenditures, kitchen supplies, stationery, uniforms, and event materials.

• Oversee vendor relations and ensure the proper storage and inventory tracking of stationery and uniforms.

• Liaise with vendors, support staff, and internal teams to prepare materials and logistics for events.

• Provide active operational support during weekend outreach programs.

Qualifications & Requirements

• Minimum Diploma in Business Administration, Events Management, or a related field.

• Minimum 1 year of experience in administrative, procurement, or event coordination roles.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and IT savvy.

• Excellent communication, customer service, and interpersonal skills.

• Ability to multi‑task, prioritize workload effectively, and work independently.

• Willingness to work on weekends to support outreach programs.