Event Coordinator (Contract)

MEDIA PARTNERS ASIA RESEARCH SERVICES PTE. LTD.; Singapore; On-site; SGD 23,000 - 37,000; Full time

Job summary

MEDIA PARTNERS ASIA RESEARCH SERVICES PTE. LTD. is seeking an Event Coordinator to support our events team across marketing, planning and on-site delivery for a professional conference in Singapore on January 26-27.

The role offers potential transition to a full-time position after the contract. You will manage event content, delegate support, sponsor deliverables, stage assets and on-site operations, requiring strong English, organisation and MS Office proficiency.

Qualifications

• Diploma or degree in Events, Marketing, Communications, Hospitality or related field.
• Strong written and spoken English, with attention to detail.
• Highly organized, able to manage many files, deadlines and requests.
• Proficient in Microsoft Office or Google Workspace; PowerPoint and Excel emphasized.

Responsibilities

• Update the event site with speaker profiles, agenda changes, sponsor logos and news.
• Answer delegate queries by email and phone; manage registrations and travel logistics.
• Track sponsor entitlements and collect assets to meet deadlines.
• Collect, organise and version-control presentations and prepare final pack for the AV team.
• Support on-site operations, ensure sessions stay on schedule and assist post-event wrap-up.

Skills

English proficiency

Highly organized

Attention to detail

Communication skills

Education

Diploma or degree in Events, Marketing, Communications, Hospitality or related field

Tools

PowerPoint

Excel

Google Workspace

Job description

About the role

We are looking for an Event Coordinator to support our events team across marketing, planning and on‑site delivery of a professional conference held from January 26-27 in Singapore. For the right person, there is the potential to move into a full‑time role at the end of the contract

Key responsibilities

Event website and content

• Update the event site with speaker profiles, agenda changes, sponsor logos and news
• Proofread pages and check links, dates and session times before they go live
• Support event marketing with email, social media and promotional copy and design as needed

Delegate support

• Respond to delegate queries by email and phone on registration, tickets, travel and logistics
• Maintain accurate delegate records and help prepare attendee lists and badges

Sponsor deliverables

• Track sponsor entitlements against contracts, such as logos, passes and other deliverables
• Collect sponsor assets and confirm they meet specifications and deadlines
• Check that every deliverable is in place before and during the event

Stage assets and presentations

• Collect, organise and version‑control all presentations, videos and stage graphics
• Check files for format, branding and running order, and follow up on late submissions
• Prepare the final presentation pack for the AV team and manage last‑minute changes

Event‑day operations

• Support the team on site with setup, registration, speaker and green‑room management
• Help keep sessions on schedule and act as a point of contact for delegates and sponsors
• Assist with breakdown and post‑event wrap‑up, including feedback collection and asset archiving

Requirements

Essential

• Diploma or degree in Events, Marketing, Communications, Hospitality or a related field, or equivalent work experience
• Strong written and spoken English, with a careful eye for detail
• Highly organised, able to track many files, deadlines and requests at once
• Proficient in Microsoft Office or Google Workspace, particularly PowerPoint and Excel
• Calm and courteous, with the ability to work effectively under pressure and communicate professionally with delegates and sponsors
• Available throughout the full contract period, including all event days and occasional long hours on‑site.

Nice to have

• Experience updating a website through a CMS
• Previous experience working or volunteering at conferences, exhibitions or live events
• Basic design skills using Canva or similar tools
• Comfortable using AI tools to draft content, summarise information and work more efficiently