EA and Sales Coordinator (Japanese Speeking)

BCG Expand; Singapore; On-site; SGD 45,000 - 75,000; Full time

Benefits offered by this job

Monthly wellbeing allowance

Competitive salary

Fast progression—promotion from within

Job summary

BCG Expand in Singapore is seeking an EA / Sales Coordinator to support the Managing Director for APAC, coordinating campaigns, calendars, and CRM data.

You will manage complex diaries, draft outreach materials, and coordinate travel across Asia, while ensuring accurate pipeline and documentation for banking and financial clients. Fluency in Japanese is required for JP-focused engagements.

Qualifications

• 2+ years of experience as Executive Assistant, Team PA, or sales support
• Proficient with CRM systems and managing client-facing processes
• Strong diary management for senior stakeholders
• Excellent written English and professional communication
• Fluency in Japanese essential for Japan-based clients
• Experience handling multi-country scheduling in a fast-paced environment

Responsibilities

• Organise and run outbound campaigns by country across Asia using LinkedIn Navigator
• Draft outreach messages and track responses through to follow-up
• Maintain accurate regional sales pipeline and upcoming engagements
• Manage Managing Director’s diary and daily priorities
• Prepare meeting briefs and ensure MD has context and materials for client engagements
• Coordinate travel itineraries and meeting schedules within the region
• Keep CRM up to date with contacts, deal stages, and pipeline status
• Draft and tailor proposals, contracts, and regional sales paperwork
• Generate reports to support sales planning and reviews

Skills

EA experience

CRM familiarity

Diary management

English writing

Japanese language

Sales support

Tools

Freshsales

Salesforce

HubSpot

Job description

EA / Sales Coordinator (APAC) | BCG Expand | Singapore

Want to sit at the heart of a specialist data intelligence firm’s commercial operations in Asia, working side by side with senior leadership and some of the world’s top financial institutions?

BCG Expand is a specialist data intelligence firm backed by BCG. We sit at the intersection of strategy, research and global finance, giving senior executives at the world’s top financial institutions the insights they need to make smarter decisions. We’re looking for an EA / Sales Coordinator to join our Singapore team and provide high-quality coordination and executive support to our Managing Director for APAC.

This is a role for someone who takes real pride in keeping things running seamlessly behind the scenes. You’ll keep campaigns organised, the CRM accurate and up to date, and client-facing engagements running smoothly, across our coverage of Banks, Asset Managers, Wealth Managers and Private Banks. It’s an ideal fit for an experienced EA, coordinator or sales support professional who thrives in a fast-paced, professional environment.

Campaign and business development support

• Organise and run outbound campaigns by practice and by country across Asia, using LinkedIn Sales Navigator to identify relevant contacts
• Draft outreach messaging designed to secure a first meeting, and track responses through to follow up
• Maintain an accurate and up to date view of the regional sales pipeline and upcoming engagements

Meeting and calendar management

• Manage and proactively organise the Managing Director’s diary and daily priorities
• Prepare meeting briefs and ensure the Managing Director has the right context and materials ahead of every client engagement
• Coordinate travel itineraries and meeting schedules for trips across the region

CRM and data management

• Keep the CRM up to date with contact information, deal stages and pipeline status on a regular basis
• Ensure data hygiene across the CRM, identifying gaps or inaccuracies and resolving them proactively
• Generate reports and summaries to support sales planning and review meetings

Contracts and documentation

• Draft and prepare proposals, contracts and regional sales paperwork, tailoring templates to each deal
• Liaise with internal stakeholders to finalize agreements

Competitive salary, benchmarked to attract top talent

Monthly wellbeing allowance

Fast progression, we promote from within

• Proven experience as an Executive Assistant, Team PA or commercial coordinator, ideally supporting a sales or client-facing team
• At least 2 years of relevant experience, with prior exposure to a CRM and a sales or client-facing process
• Fluency in Japanese is essential, given our focus on Japan-based institutional clients
• Demonstrable experience managing complex diaries and scheduling across senior stakeholders
• Excellent written English, able to communicate professionally and confidently on behalf of senior leaders
• Familiarity with a CRM platform such as Freshsales, Salesforce, HubSpot or similar
• Exceptional attention to detail, particularly around contact names, meeting times and written communications
• Highly organised, with the ability to manage multiple priorities in a fast-moving, global environment

This role is based in our Singapore CBD office.