Project Coordinator / Project Administrator, Commodities (1-year renewable contract)

EVOLUTION RECRUITMENT SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

EVOLUTION RECRUITMENT SOLUTIONS PTE. LTD. is seeking a Project Coordinator to deliver project administration and coordination across the program, helping teams stay organized and ensure effective delivery.

You will manage day-to-day coordination, workshops, travel logistics, onboarding/offboarding support, and IT access coordination, working across regional teams in a fast-paced transformation environment.

Qualifications

• Previous experience in project coordination, program coordination or team administration.
• Strong organisational and time management skills with the ability to manage multiple activities and deadlines.
• Good working knowledge of Microsoft 365 tools (Outlook, Teams, SharePoint, PowerPoint, Excel).
• Experience coordinating workshops, meetings, travel arrangements and stakeholder activities.

Responsibilities

• Provide day-to-day project coordination and administration support to program teams.
• Coordinate activities across regional teams, including workshops, working sessions, stakeholder meetings and program events.
• Maintain project trackers, action logs, contact lists, meeting records and other working documents.
• Track and follow up on project deliverables and actions to support timely completion against program timelines.
• Follow up on decisions, outstanding information and actions across project teams.
• Support teams in following agreed project processes and governance requirements.

Skills

ADO experience/Power BI

Project coordination

Microsoft 365

Communication skills

Organisational/time management

Tools

SharePoint

PowerApps

Azure DevOps

Signavio

qTest

SAP

Job description

Project Coordinator

About the Role

The Project Coordinator will provide project administration and coordination support across the program, helping teams stay organised, manage key activities and support effective delivery.

This role will be responsible for day-to-day project coordination, workshop and meeting logistics, travel arrangements, stakeholder follow-up, document administration, onboarding and offboarding support, system access coordination and general program support.

The role is suited to someone who is highly organised, proactive, responsive and comfortable working across multiple teams in a fast-paced transformation environment.

Please note that visa sponsorship is not available at this time.

Key Responsibilities

Project & Regional Coordination

• Provide day-to-day project coordination and administration support to program teams.
• Coordinate activities across regional teams, including workshops, working sessions, stakeholder meetings, team sessions and program events.
• Maintain project trackers, action logs, contact lists, meeting records and other working documents.
• Track and follow up on project deliverables, actions and activities to support timely completion against program timelines.
• Follow up on decisions, outstanding information and actions across project teams.
• Support teams in following agreed project processes, governance requirements and ways of working.

Workshop & Meeting Coordination

• Coordinate logistics for workshops, meetings and other program activities.
• Manage room bookings, meeting invitations, attendance tracking, catering, technology setup and workshop materials.
• Prepare, format and distribute meeting packs, presentations, agendas, pre-read materials and follow-up notes.
• Coordinate with facilitators, participants, regional teams and delivery partners to ensure meetings and workshops run smoothly.

Travel & Program Coordination

• Coordinate travel requirements for regional teams and visiting program stakeholders, including itineraries, accommodation and related administration.
• Support visiting team members with local logistics, meeting arrangements and site coordination where required.
• Assist with expense administration and other general program support activities.
• Coordinate day-to-day project requests across the regional team and track items through to completion.

Onboarding, Access & Technology Coordination

• Coordinate onboarding and offboarding activities for project employees, contractors and vendor resources, working closely with local IST and program teams.
• Manage and track system and access requests, including SharePoint, PowerApps, Azure DevOps (ADO), shared mailboxes, distribution lists and other program systems such as Signavio, qTest and SAP.
• Coordinate IT equipment requests and workspace setup for new project team members.
• Support basic technology-related queries by liaising with the appropriate IT and support teams.
• Monitor outstanding access, equipment and onboarding requests and follow up to ensure timely resolution.

Stakeholder & Team Coordination

• Support clear and timely communication across teams by coordinating information, documentation and follow-up activities.
• Act as a central point of coordination for project-related queries and direct requests to the appropriate team or process owner.
• Build effective working relationships across regional project teams, local stakeholders, global teams, contractors, vendors and delivery partners.

Key Capabilities & Experience

• ADO experience/Power BI highly preferred
• Previous experience in project coordination, project administration, program coordination or team administration within a corporate, project or program environment.
• Strong organisational and time management skills, with the ability to manage multiple activities, priorities and deadlines.
• Experience coordinating workshops, meetings, travel arrangements and stakeholder activities.
• Strong attention to detail, with the ability to maintain accurate trackers, records and documentation.
• Experience supporting onboarding, offboarding, system access or IT coordination would be advantageous.
• Good working knowledge of Microsoft 365 tools, including Outlook, Teams, SharePoint, PowerPoint and Excel.
• Strong written and verbal communication skills.
• Ability to work independently within established processes and escale issues appropriately.
• Practical judgement, discretion and the ability to handle confidential information.
• Proactive and service-oriented approach, with strong follow-through.
• Ability to work effectively with regional teams, global stakeholders, contractors, vendors and delivery partners.
• Experience supporting large-scale transformation, technology, change or operational programs will be highly regarded.
• Knowledge of project processes, governance or delivery methodologies would be advantageous.