Dynamic Events & Admin Coordinator

National University of Singapore; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

The National University of Singapore is seeking a proactive administrator to support the events team and centre directors.

You will handle events coordination with vendors, accreditation bodies, registration, and attendance, plus design e-flyers and social media posts. You’ll also support meeting materials, reports, procurement, and visitor logistics while maintaining filing systems and delivering accurate data.

Qualifications

• Diploma or equivalent in a related discipline with 1–2 years of relevant work experience.
• Proficient in Microsoft Office; familiarity with Adobe Photoshop and Canva; basic video editing is a plus.
• Strong organisational and time management abilities with multitasking capability.
• Excellent communication and interpersonal skills with stakeholders.
• Attention to detail and accuracy in data management and documentation.
• Enjoy working on a variety of tasks.

Responsibilities

• Support events management including liaison with vendors, speakers, accreditation bodies, registration and attendance.
• Plan and design e-flyers and social media postings.
• Handle invoicing and budgets for events.
• Provide administrative support: preparing meeting materials, reports and statistics.
• Manage department procurement and finance matters.
• Coordinate administrative matters related to visitors (airfares, accommodation) and maintain filing system.
• Monitor research deliverables.

Skills

Organisational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Education

Diploma or equivalent

Tools

Microsoft Office

Adobe Photoshop

Canva

Video editing

Job description

The National University of Singapore is seeking a proactive administrator to support the events team and centre directors.

You will handle events coordination with vendors, accreditation bodies, registration, and attendance, plus design e-flyers and social media posts. You’ll also support meeting materials, reports, procurement, and visitor logistics while maintaining filing systems and delivering accurate data.