Document Processing Assistant (4 Days / Kaki Bukit)

RMA CONTRACTS PTE. LTD.; Singapore; On-site; SGD 14,000 - 19,000; Full time

Job summary

RMA CONTRACTS PTE. LTD. in Singapore seeks a detail-oriented records clerk to support document control and mail processing.

You will prepare documents for scanning, arrange records, and ensure accurate indexing of digital files. The role involves scanning with quality checks and routine postage duties. The position offers a 1-year contract with 4 working days per week (Mon–Fri choice) and working hours from 8:30am to 5:00pm.

Responsibilities

• Follow document control procedures and maintain project registers.
• Prepare documents for scanning by removing staples, clips, fasteners and dividers.
• Paste small attachments on A4 paper and flatten wrinkled or crumpled documents.
• Arrange records in the correct sequence before scanning.
• Scan documents and check image quality and alignment; re-scan when needed.
• Organise and label digital files in the required folder structure.
• Index and verify records accurately, including document tracking and quality records.
• Sort and process client mail, including folding, packing and sealing letters.
• Weigh and check outgoing mail for postage, size and weight requirements.
• Frank outgoing mail, record postage readings and collect SingPost slips for billing.
• Perform other duties as assigned.

Job description

Responsibilities

• Follow document control procedures and maintain project registers.
• Prepare documents for scanning by removing staples, clips, fasteners and dividers.
• Paste small attachments on A4 paper and flatten wrinkled or crumpled documents.
• Arrange records in the correct sequence before scanning.
• Scan documents and check image quality and alignment; re-scan when needed.
• Organise and label digital files in the required folder structure.
• Index and verify records accurately, including document tracking and quality records.
• Sort and process client mail, including folding, packing and sealing letters.
• Weigh and check outgoing mail for postage, size and weight requirements.
• Frank outgoing mail, record postage readings and collect SingPost slips for billing.
• Perform other duties as assigned.

Job Details

• Pay: $12/hour
• Work Days: 4 days/week, Monday–Friday (choose your preferred 4 days)
• Working Hours: 8:30am–5:00pm
• Contract: 1 year