Document Processing & Records Specialist

RMA Contracts Pte Ltd; Singapore; On-site; SGD 17,000 - 18,000; Full time

Job summary

RMA Contracts Pte Ltd is seeking a detail-oriented general documents assistant to support document control, scanning, and mail processing. You will prepare documents for scanning, remove staples and meet quality standards for scanned images.

The role involves organizing digital file structures, indexing records, sorting client mail, and handling outgoing postage. It is a one-year contract with standard work hours in Singapore.

Qualifications

• Experience with document handling and scanning procedures.
• Attention to detail for image quality and alignment.
• Ability to organise digital files and maintain folder structure.
• Basic knowledge of postage and mail processing is a plus.

Responsibilities

• Follow document control procedures and maintain project registers.
• Prepare documents for scanning by removing staples, clips, fasteners and dividers.
• Paste small attachments on A4 paper and flatten wrinkled or crumpled documents.
• Arrange records in the correct sequence before scanning.
• Scan documents and check image quality and alignment; re-scan when needed.
• Organise and label digital files in the required folder structure.
• Index and verify records accurately, including document tracking and quality records.
• Sort and process client mail, including folding, packing and sealing letters.
• Weigh and check outgoing mail for postage, size and weight requirements.
• Frank outgoing mail, record postage readings and collect SingPost slips for billing.
• Perform other duties as assigned.

Skills

Document handling

Scanning quality control

Mail processing

Job description

RMA Contracts Pte Ltd is seeking a detail-oriented general documents assistant to support document control, scanning, and mail processing. You will prepare documents for scanning, remove staples and meet quality standards for scanned images.

The role involves organizing digital file structures, indexing records, sorting client mail, and handling outgoing postage. It is a one-year contract with standard work hours in Singapore.