Document Controller (1 year)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 33,000 - 36,000; Part time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking a meticulous Document Controller to join our project teams at Hillview.

You will manage and register technical documents, transmittals, and project records, ensuring accuracy and easy retrieval for audits and stakeholders. With a Diploma or higher in Business Admin or Engineering and at least 3 years in document control, you will maintain EDMS, generate dashboards, and coordinate with internal teams and clients to streamline document flow.

Qualifications

• Diploma or higher in Business Administration, Engineering, or related field.
• 3+ years in document control within engineering, construction, manufacturing, or projects.
• Experience managing technical documents and transmittals preferred.
• Strong attention to detail and solid organisational skills.
• Proficient in MS Office; EDMS experience advantageous.
• Good communication and collaboration across teams.

Responsibilities

• Maintain and manage project documentation, ensuring records are accurate and accessible.
• Process, register, and control technical documents per procedures.
• Coordinate issuing and receiving project documents and transmittals.
• Perform quality checks on documents and drawings for completeness.
• Generate reports and dashboards to track status and actions.
• Maintain document control databases and update the system timely.
• Liaise with internal teams, clients and stakeholders to streamline flow.
• Ensure compliance with document control policies and project requirements.

Skills

Attention to detail

Organisational skills

Time management

Communication

Education

Diploma or higher

Tools

MS Office

EDMS

Job description

Location:Hillview

Salary Range: S$3,000 – S$3,200

1 year contract with UP to 1 month completion bonus (Convertible to perm based on performance)

Key Responsibilities

• Maintain and manage project documentation, ensuring all records are accurate, up to date, and readily accessible.
• Process, register, and control technical documents in accordance with company procedures and document control standards.
• Coordinate, track, and monitor the issuance and receipt of project documents and transmittals.
• Perform quality checks to ensure the completeness and accuracy of technical documents and engineering drawings.
• Generate regular reports and dashboards to track document status, project progress, and outstanding actions.
• Maintain document control databases and ensure timely updates within the document management system.
• Liaise with internal teams, clients, and external stakeholders to facilitate efficient document flow and resolve documentation-related queries.
• Ensure compliance with document control policies, procedures, and project requirements.

Requirements

• Diploma or higher qualification in Business Administration, Engineering, or a related discipline.
• Minimum 3 years of experience in document control, preferably within engineering, construction, manufacturing, or project-based environments.
• Experience managing technical documents, drawings, and transmittals is highly preferred.
• Strong attention to detail with excellent organisational and time management skills.
• Proficient in Microsoft Office applications; experience with electronic document management systems (EDMS) is an advantage.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across teams.

We regret that only shortlisted candidates will be notified.