Document Controller

JDA WMS PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

JDA WMS PTE. LTD. in Singapore is seeking a meticulous Document Controller to manage project documentation and records. This full-time role covers GDP compliance, distribution control, tracking, and structured handovers with clients and subcontractors.

You will coordinate with clients and internal teams, ensure accurate documentation, and oversee the department's inventory and admin tasks. Strong attention to detail and clear communication are essential.

Qualifications

• Experience as a Document Controller or in records management.
• Understanding of GDP and document control standards.
• Proficient in document management software/systems.
• Strong written and verbal communication skills.

Responsibilities

• Manage end-to-end document governance and handovers.
• Control site document distribution and track statuses.
• Establish and train on document control procedures.
• Coordinate with clients, subcontractors, and internal teams.
• Oversee inventory and perform ad-hoc administrative tasks.

Skills

GDP compliance

Document management

Attention to detail

Communication

Tools

GDP software

Job description

Position Overview

We are seeking a meticulous and organized Document Controller to manage, maintain, and safeguard our company’s critical project documentation and records. In this full-time role, you will be responsible for end-to-end document governance—ensuring absolute compliance, seamless site distribution, accurate tracking, and structured handovers with clients and subcontractors.

Key Responsibilities

• Document Management & GDP Compliance: Perform daily document operations including completeness checks, scanning, indexing, and Good Documentation Practice (GDP) compliance verification prior to handover.

• Site Distribution & Control: Manage site document distribution, recall superseded records, and maintain real-time tracking of document lists and statuses.

• SOP & Handover Procedures: Establish project document control procedures and client handover frameworks; conduct team training when required.

• Stakeholder Coordination: Liaise directly with clients, subcontractors, and internal site teams for document submission, coordination, and alignment.

• Inventory & Administration: Oversee the document control department's inventory and perform ad-hoc administrative tasks as needed.

Requirements

• Experience: Proven track record as a Document Controller or in a similar records management capacity.

• Domain Expertise: Thorough understanding of document control standards, GDP compliance, and document management software/systems.

• Skills: High attention to detail, strong organizational abilities, and proactive problem-solving skills.

• Communication: Clear written and verbal communication skills for effective cross-team and client coordination.

EA License No: 23S1595 | EA Registration No: R25127838