Director Support Executive: Calendar, Travel & Operations

HG WORKS PTE. LTD.; Singapore; Presencial; SGD 60.000 - 90.000; Jornada completa

Descripción de la vacante

HG WORKS PTE. LTD. is seeking an Executive Support professional to provide high-level administrative assistance to the Director and leadership team in Singapore. The role covers calendar management, travel coordination, meeting support, and confidential issue resolution.

The ideal candidate will handle communications, document control, invoicing, and stakeholder liaison with vendors and government agencies, ensuring smooth operations across the office and project sites.

Responsabilidades

• Provide dedicated, high-level administrative support to the Director.
• Screen and manage calls and emails; escalate priorities as needed.
• Plan local and overseas business travel with detailed itineraries.
• Prepare agendas and minutes for weekly and monthly meetings.
• Track action items and follow up with departments to ensure timely completion.
• Process and verify subcontractor and supplier invoices; manage payments.
• Maintain an organized filing system for invoices, POs and records.
• Liaise with external vendors, consultants and government agencies.
• Oversee day-to-day office administration and procurement of supplies.
• Handle confidential information with discretion and resolve issues independently.

Descripción del empleo

HG WORKS PTE. LTD. is seeking an Executive Support professional to provide high-level administrative assistance to the Director and leadership team in Singapore. The role covers calendar management, travel coordination, meeting support, and confidential issue resolution.

The ideal candidate will handle communications, document control, invoicing, and stakeholder liaison with vendors and government agencies, ensuring smooth operations across the office and project sites.