Customer Service Specialist

VAT GROUP; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

VAT Group in Singapore is seeking an experienced Order Management Specialist to join our local Sales & Service team. You will enter orders in the ERP system, monitor changes, coordinate shipping, and ensure timely invoicing to customers in line with Incoterms and payment terms.

The role requires a Diploma or Bachelor degree in Business Administration, Marketing or Supply Chain, 5–8 years of multi-functional operations experience, and strong proficiency with ERP and MS Office.

Qualifications

• Diploma or bachelor degree in Business Administration/Marketing/Supply Chain.
• 5–8 years in a multi-functional operations environment.
• Proven ERP systems proficiency in a global manufacturing setting.
• Strong MS Office skills; English plus another Asian language is preferred.

Responsibilities

• Manage all customers’ order management activities for the local Sales & Service Organization including order entry, tracking changes, and ensuring timely invoicing.
• Enter orders into ERP and coordinate shipping with Logistics/Customer Operations.
• Support and participate in corporate projects to implement best practices for order management.
• Create work instructions for order-to-cash processes where applicable.

Skills

Order management

ERP systems

MS Office

Communication skills

Team player

English

Education

Diploma/Bachelor Degree in Business Administration/ Marketing/Supply Chain

Tools

MS Office Suite

ERP software

Job description

About VAT Group

At VAT, we change the world with vacuum solutions. As the world’s leading supplier of high-performance vacuum valves, we have been driving innovation for more than 60 years. With over 3,200 employees worldwide, we operate from our headquarters in Haag, Switzerland, with manufacturing sites in Switzerland, Malaysia and Romania, as well as sales and service hubs around the world. We are guided by our passions: integrity, teamwork, customer centricity, and innovation – always working together as #oneVAT.

About VAT Group

Location: Singapore, SG

Employment Type: Permanent

At VAT, we change the world with vacuum solutions. As the world’s leading supplier of high-performance vacuum valves, we have been driving innovation for more than 60 years. With over 3,200 employees worldwide, we operate from our headquarters in Haag, Switzerland, with manufacturing sites in Switzerland, Malaysia and Romania, as well as sales and service hubs around the world. We are guided by our passions: integrity, teamwork, customer centricity, and innovation – always working together as #oneVAT.

Joining us means becoming part of a passionate, international team where your voice is heard, your ideas matter, and your career growth is supported.

Responsibilities

• Responsible for all customers’ order management activities for the local Sales & Service Organization including:-
• Order entry into ERP system for customers’ purchase order sales/service orders shipping from various shipping points
• Transact, monitor and tracks customer order changes and requirements to the specific order(s)
• Work with Logistics / Customer Operations Team for shipping and distribution of parts to fulfill customers’ orders.
• Ensure timely invoicing to customer in compliance to IncoTerms and Payment Terms.
• Backlog management
• Ensure wholesome and complete order history in compliance to audit and filing retrieval.
• Act as a liaison between Operations and Customers to determine and shipping requirements
• Support and participate in all Corporate projects to develop and implement “best practices” and activity reporting pertaining to order management.
• Support Customer Service Manager in achieving sales targets by managing revenue risks and delivery risks
• Create work instructions and procedural documentation for all order to cash processes where applicable for the sales organization
• In some sales organizations, support and ownership for any other administrative duties may be required and will be communicated in clarity.
• Any other duties as required on project or necessity basis from the Customer Service Supervisor / Country Sales Operations Manager
  

Qualification

• Diploma/Bachelor Degree in Business Administration/ Marketing/Supply Chain or relevant course of studies.
• Minimum 5-8 years of experience in operational multi-functional process environment.
• Good working knowledge and understanding of ERP systems and their use in a global manufacturing environment
• Proficiency in Microsoft Office, including Outlook, Word and Excel. Powerpoint and Access knowledge is an advantage (Include Powerpoint and Access for Administrator)
• Ability to demonstrate solid written and oral communication skills
• Team player with good problem solving ability
• Languages: English language in spoken and written form with one other Asian language

Our commitment to inclusion, fairness and equal opportunities

We believe in meaningful careers, continuous learning, and equal opportunities for everyone to drive our innovation and success. We welcome applicants from all backgrounds and are dedicated to fostering an inclusive and respectful workplace. If you have concerns, our compliance channel is available at our website. All reports are handled with strict confidentiality and in accordance with our Code of Conduct.