Internship

VAT GROUP; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

VAT Group in Singapore seeks an Order Management Specialist to own local order entry, invoicing and backlog management for the Sales & Service Organization.

You will collaborate with Logistics and Customer Operations to ship parts globally, support audit-compliant order history, and contribute to continuous improvement projects.

Qualifications

• Experience handling local order management and invoicing.
• Proficient in ERP and order-to-cash processes.
• Strong coordination with logistics and customer service.

Responsibilities

• Process customer orders in ERP for local sales/service orders.
• Monitor and update order changes and requirements per customer requests.
• Coordinate shipping with Logistics/Operations to fulfill orders.
• Ensure timely invoicing to customers in line with Incoterms and payment terms.
• Maintain complete order history for audits and retrieval.
• Participate in corporate projects to develop and implement best practices for order management.
• Support and assist in other admin duties as required by the supervisor.

Skills

Order management

ERP systems

Logistics coordination

Customer service

Tools

ERP Software

Job description

About VAT Group

At VAT, we change the world with vacuum solutions. As the world’s leading supplier of high-performance vacuum valves, we have been driving innovation for more than 60 years. With over 3,200 employees worldwide, we operate from our headquarters in Haag, Switzerland, with manufacturing sites in Switzerland, Malaysia and Romania, as well as sales and service hubs around the world. We are guided by our passions: integrity, teamwork, customer centricity, and innovation – always working together as #oneVAT.

Location: Singapore, SG

Employment Type: Fixed Term Contract

About VAT Group

At VAT, we change the world with vacuum solutions. As the world’s leading supplier of high-performance vacuum valves, we have been driving innovation for more than 60 years. With over 3,200 employees worldwide, we operate from our headquarters in Haag, Switzerland, with manufacturing sites in Switzerland, Malaysia and Romania, as well as sales and service hubs around the world. We are guided by our passions: integrity, teamwork, customer centricity, and innovation – always working together as #oneVAT.

Joining us means becoming part of a passionate, international team where your voice is heard, your ideas matter, and your career growth is supported.

• Responsible for all customers’ order management activities for the local Sales & Service Organization including:-
• Order entry into ERP system for customers’ purchase order sales/service orders shipping from various shipping points
• Transact, monitor and tracks customer order changes and requirements to the specific order(s)
• Work with Logistics / Customer Operations Team for shipping and distribution of parts to fulfill customers’ orders.
• Ensure timely invoicing to customer in compliance to IncoTerms and Payment Terms.
• Backlog management
• Ensure wholesome and complete order history in compliance to audit and filing retrieval.
• Act as a liaison between Operations and Customers to determine and shipping requirements
• Support and participate in all Corporate projects to develop and implement “best practices” and activity reporting pertaining to order management.
• Support Customer Service Specialist in achieving sales targets by managing revenue risks and delivery risks
• Create work instructions and procedural documentation for all order to cash processes where applicable for the sales organization
• In some sales organizations, support and ownership for any other administrative duties may be required and will be communicated in clarity.
• Any other duties as required on project or necessity basis from the Customer Service Supervisor / Country Sales Operations Manager

Our commitment to inclusion, fairness and equal opportunities

We believe in meaningful careers, continuous learning, and equal opportunities for everyone to drive our innovation and success. We welcome applicants from all backgrounds and are dedicated to fostering an inclusive and respectful workplace. If you have concerns, our compliance channel is available at our website. All reports are handled with strict confidentiality and in accordance with our Code of Conduct.