Crew Operations & Compliance Specialist

Hai Soon Ship Management Pte Ltd; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

Hai Soon Ship Management Pte Ltd is seeking a capable Crew Administrator to support daily crewing operations. You will handle documentation for crew entry and departure, maintain personnel files, and prepare employment contracts while ensuring compliance with MOM and MPA requirements.

The role requires at least 1 year of experience, strong communication, and the ability to work independently in a fast-paced team environment.

Qualifications

• At least 1 year of work experience.
• Good communication and negotiation skills.
• Able to work independently and in a team.
• Positive attitude and attention to detail.

Responsibilities

• Interaction with crew on manpower/welfare.
• Prepare necessary document for crew’s entry/departure from Port.
• Ensure compliance with regulations from relevant authorities.
• Manage/update crew's portfolio/personnel files and certification.
• Prepare crew employment contracts and other recruitment documentations.
• Knowledge of working MOM work permit online.
• Knowledge of working with MPA and online concerning crew matters.
• Co-ordinate between crews to transfer from vessel.
• Assist with ad hoc assignments.
• Assist Crewing and Fleet Manager.

Skills

Crew administration

Documentation

Regulatory compliance

Communication

Tools

MOM Work Permit Portal

MPA crew records system

Job description

Hai Soon Ship Management Pte Ltd is seeking a capable Crew Administrator to support daily crewing operations. You will handle documentation for crew entry and departure, maintain personnel files, and prepare employment contracts while ensuring compliance with MOM and MPA requirements.

The role requires at least 1 year of experience, strong communication, and the ability to work independently in a fast-paced team environment.