Corporate Secretarial & Ops Executive (AI B2B, Central area)

Peoplebank Asia; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Peoplebank Asia's client, a fast-growing AI infrastructure company, seeks a proactive Corporate Secretarial Executive to support multi-jurisdictional operations across Asia-Pacific. You will oversee secretarial administration, entity management, KYC and due diligence, and coordination with external service providers.

Responsibilities include managing board and minutes across Singapore, Malaysia and other jurisdictions, maintaining records, tracking governance deadlines, and assisting with

Qualifications

• Diploma/degree in Corporate Secretarial Practice, Business Administration, Law, or related fields.
• Minimum 3 years of relevant corporate secretarial, legal, or paralegal experience.
• Experience working with external corporate service providers; multi-jurisdictional experience is an advantage.
• Strong organization, communication, problem-solving, and stakeholder management skills.
• Proficient in Microsoft Office.
• Able to handle confidential information with discretion.

Responsibilities

• Manage corporate secretarial matters across Singapore, Malaysia, and other jurisdictions, including board/shareholder resolutions, minutes, statutory registers, and filings.
• Coordinate with external corporate secretarial firms, registered agents, and professional service providers.
• Maintain corporate records, statutory documents, KYC documentation, and entity repositories.
• Support entity lifecycle matters, including incorporations and strike-offs.
• Track statutory filing, annual return, and corporate governance deadlines.
• Support KYC/AML and due diligence requests from banks, investors, counterparties, and other stakeholders.
• Liaise with legal, finance, and compliance teams on corporate documentation and governance matters.
• Assist with ad hoc corporate and operational matters as the business scales.

Skills

Multi-jurisdictional experience

Communication skills

Discretion with confidential info

Education

Corporate Secretarial Practice

Business Administration

Law

Tools

Microsoft Office

Job description

Our client is a fast-growing AI Infrastructure company who are currently looking for a proactive and detail-oriented Corporate Secretarial Executive to support its growing multi-jurisdictional operations across Asia-Pacific.

This role will oversee corporate secretarial administration, entity management, KYC and due diligence, and coordination with external corporate service providers.

RESPONSIBILITIES

• Manage corporate secretarial matters across Singapore, Malaysia, and other jurisdictions, including board/shareholder resolutions, minutes, statutory registers, and filings.
• Coordinate with external corporate secretarial firms, registered agents, and professional service providers.
• Maintain corporate records, statutory documents, KYC documentation, and entity repositories.
• Support entity lifecycle matters, including incorporations and strike-offs.
• Track statutory filing, annual return, and corporate governance deadlines.
• Support KYC/AML and due diligence requests from banks, investors, counterparties, and other stakeholders.
• Liaise with legal, finance, and compliance teams on corporate documentation and governance matters.
• Assist with ad hoc corporate and operational matters as the business scales.

REQUIREMENTS

• Diploma, degree, or relevant qualification in Corporate Secretarial Practice, Business Administration, Law, or related fields.
• Minimum 3 years of relevant corporate secretarial, legal, or paralegal experience.
• Experience working with external corporate service providers; multi-jurisdictional experience is an advantage.
• Highly organized, detail-oriented, and able to manage multiple deadlines independently.
• Strong communication, problem-solving, and stakeholder management skills.
• Proficient in Microsoft Office.
• Professional, proactive, resourceful, and comfortable in a fast-paced environment.
• Able to handle confidential information with discretion.

Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.

Peoplebank Singapore Pte Ltd | EA Licence No: 08C5248