Corporate Secretarial Executive

Citadel Search Pte. Ltd.; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

Citadel Search Pte. Ltd. is seeking a business support executive to provide comprehensive corporate secretarial support and help manage day-to-day business operations.

The role requires you to be highly organised and meticulous. You will handle corporate secretarial tasks including incorporation, board resolutions, governance workflows, and project administration, while maintaining confidentiality and coordinating travel, reporting, and documentation.

Qualifications

• Minimum 5 years of experience in a business administration coordination role.
• Direct experience with corporate secretarial matters is advantageous.
• Experience in an investment, legal, or MNC environment is highly preferred.

Responsibilities

• Provide corporate secretarial support, including incorporation and board resolution documentation.
• Facilitate approvals from management for Corporate Management and Governance workflows.
• Track milestones for development and investment projects, including submission of project reports.
• Support project administration and ensure timely documentation of key milestones.
• Monitor execution and tracking of governance documents and investment agreements.
• Organise travel arrangements (hotel, flight, tickets, car rental).
• Maintain and update project and legal documentation as instructed.

Skills

Organisational skills

Time management

Interpersonal skills

Discretion / confidentiality

Attention to detail

Corporate secretarial knowledge

Job description

We are looking for a business support executive to provide comprehensive corporate secretarial support to ensure the smooth and efficient management of day-to-day business operations. The role requires the candidate to be highly organised and meticulous.

Job Responsibilities

• Provide business administration support including corporate secretarial support, incorporation and board resolution documentation matters
• Facilitate and obtain approvals from management for Corporate Management and Governance workflows
• Tracking key milestones for the organisation’s development and investment projects, ensuring the submission of project reports
• Support project administration, workflows and ensure timely documentation of key project milestones
• Monitor the execution and tracking of governance documents and investment agreements
• Organise travel arrangements such as booking of hotel, flight, tickets, and car rental
• Maintain and update project and legal documentations as per team's instruction

Job Requirements

• Mininimum 5 years of experience in a business administration coordination role
• Direct experience with corporate secretarial matters is advantageous
• Strong organisational and time management skills
• Good interpersonal skills and pleasant personality
• Ability to keep professional discretion and confidentiality
• Experience in an investment, legal, or MNC environment is highly preferred
• Strong interest in learning corporate governance, renewable energy, and investment project coordination