Corporate Receptionist

JLL; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

JLL is seeking a Corporate Receptionist to be the first point of contact, greeting visitors, screening calls, and managing badges to ensure a professional and welcoming front desk experience. You will handle administrative tasks and coordinate facilities daily in a corporate setting.

Additionally, you will support vendor coordination, safety compliance, and service tracking using Corrigo to monitor KPIs and maintain smooth office operations, contributing to outstanding visitor experiences and

Qualifications

• High school diploma required; Associate's degree preferred.
• 2-3 years reception/facilities experience in corporate setting.
• Proficiency in Microsoft Office and service management platforms.

Responsibilities

• Greet visitors, answer and screen calls, manage visitor registration and badges, and escort guests.
• Process mail and parcels, manage meeting room bookings, oversee AV equipment, and handle couriers.
• Conduct daily facilities inspections, maintain supplies, respond to service requests, and set up meeting rooms with tested AV equipment.
• Coordinate with vendors and security on access, permits, and safety compliance.
• Create and manage service tickets, monitor KPIs, and support projects and ad-hoc requests.

Skills

Microsoft Office

Communication

Multitasking

Organizational skills

Workplace operations

Vendor management

Safety protocols

Education

High school diploma

Associate's degree

Tools

Corrigo

Job description

The Corporate Receptionist is the first point of contact, responsible for delivering exceptional visitor experiences while managing front desk operations, administrative tasks, and facilities coordination in a professional corporate environment.

Core Responsibilities

• Reception: Greet visitors, answer/screen calls, manage visitor registration and badges, escort guests, and handle inquiries
• Administrative Support: Process mail/parcels, manage meeting room bookings, oversee AV equipment, handle cheques and courier arrangements, execute asset retirement
• Facilities Management: Conduct daily inspections, maintain supplies, respond to service requests, set up meeting rooms with tested AV equipment, monitor office condition
• Vendor Coordination: Manage Permit to Work documentation, submit safety permits and risk assessments, verify deliveries, coordinate with security on access issues
• Service Tracking: Create/manage service tickets in Corrigo, update Action Tracker, monitor KPIs and service levels, support projects and ad-hoc requests

Requirements

• Education/Experience: High school diploma required (Associate's degree preferred); 2-3 years reception/facilities experience in corporate setting
• Skills: Proficiency in Microsoft Office and service management platforms; strong communication, multitasking, and organizational abilities; understanding of workplace operations, vendor management, and safety protocols
• Competencies: Professional demeanor, client-focused, safety-conscious, collaborative, detail-oriented, adaptable problem-solver