Corporate Concierge

WHIZ LINK MANPOWER; Singapore; On-site; SGD 4,900 - 8,200; Full time

Job summary

Hong Kong Conglomerate is seeking a Corporate Concierge to support daily operations at their Anson Road offices. The role covers guest and staff services, onboarding and offboarding, and front-desk duties.

You will coordinate procurement, facilities, events, and maintenance, ensuring a hospitable environment and smooth workflow for stakeholders and executives, with a 5-day work week and a 8:30 am–5:30 pm schedule.

Responsibilities

• Daily concierge services for guests and staff; mail distribution and deliveries.
• Onboarding of new employees: prep access cards, lockers and first-day facilitation.
• Offboarding of staff: remove card access and clear lockers.
• Oversee upkeep, cleanliness and functionality of office premises, meeting rooms, pantry areas and common spaces.
• Coordinate the maintenance of office assets and ensure the workplace remains organised, comfortable and ready for daily operations.
• Manage front desk operations, greet visitors, respond to enquiries and assist employees and guests; maintain a hospitable environment.
• Assist with scheduling, appointments, running errands and other administrative requirements for senior management and employees.
• Assist with flights, hotels and transportation bookings for internal and external stakeholders.
• Follow up on operational matters, resolve issues promptly and undertake additional duties or special projects as assigned by supervisor

Job description

Corporate Concierge - Hong Kong Conglomerate

Salary: $4500 max

5 days work week

8.30am. -5.30pm (Mon-Fri)

Location: Anson Road

Job Scope:

Concierge Duties:

• Daily concierge services for guests and staffs- Mailing distribution / attend to deliveries
• Onboarding of new employees: Prep card access, Locker and facilitation on their first day
• Offboarding of staffs: Removal of card access and empty of lockers
• Oversee the upkeep, cleanliness and functionality of office premises, meeting rooms, pantry areas and common spaces.
• Coordinate the maintenance of office assets and ensure the workplace remains organised, comfortable and ready for daily operations
• Manage front desk operations, welcome and attend to visitors, respond to enquiries and provide assistant to employees and guests. Maintain a professional and hospitable environment while anticipating the needs of stakeholders
• Assist with scheduling, appointments, running errands and other administrative requirements for senior management and employees
• Assist with flights, hotels and transportation bookings for both internal and external
• Follow up on operational matters, resolve issues promptly and undertake additional duties or special projects as assigned by the immediate supervisor

Procurement / Facilities Management:

• Raise of PR based on the correct cost center - ORACLE
• Support on the PO approval - ORACLE
• GRN the order and to facilitate finance with the payment - ORACLE -
• Liaise with vendors and suppliers on quotations, procurement, service arrangements and maintenance requirements. Coordinate purchase requisitions, supplier registration and related documentation while ensuring timely delivery of goods and services.
• Manage office supplies, pantry provisions, workplace amenities, equipment and general inventory
• Coordinate workplace safety arrangements, fire safety equipment servicing and emergency evacuation exercises. Work with relevant stakeholders to support a safe and compliant office environment.
• Coordinate office utility accounts, building-related matters, tenancy administration, asset storage and other operational requirements to ensure business continuity

Corporate Events / Employee Management:

• Support the planning and execution of corporate events, meetings, workshops, festive celebrations, team-building activities and wellness initiatives.
• Coordinate event logistics, venue preparation, guest registration, catering and on-site hospitality to ensure a smooth experience for participants.
• Build positive working relationships with colleagues, management, building management and external service providers

Property Upkeep, Asset Care & Maintenance Coordination:

• Property Upkeep & Maintenance Coordination - Ensure the cleanliness, presentation, and overall upkeep of both TPC and NOMU properties, maintaining a high standard of appearance, comfort, and functionality.
• Facilities Inspection & Reporting - Conduct regular checks of the properties and promptly report maintenance issues, defects, or repair requirements to the relevant departments for follow-up.
• Guest Experience & Property Readiness - Ensure that facilities and guest areas at both properties are well-maintained, presentable, and ready for members and guests.
• Interdepartmental Coordination - Liaise with housekeeping, facilities, maintenance, and other relevant teams to ensure smooth operations and timely resolution of property-related issues.
• Asset Care & Protection - Monitor the condition and proper use of property furnishings, equipment, and other assets, ensuring they are handled responsibly and maintained in good condition.